Office Administrator

Office Administrator – Help Us Run a High‑Performance Real Estate Team

If you love bringing order to chaos, enjoy owning projects from start to finish, and feel satisfaction when systems run smoothly because of you, this role is for you. At Build Idaho, you won't be "just admin" – you'll be the operational backbone of a fast‑paced real estate team that relies on your accuracy, judgment, and follow‑through every day.

You will oversee the details that make the business work: transactions, finances, systems, and team support. You'll manage everything from transaction records and payroll coordination to onboarding new staff, organizing meetings, and making sure nothing falls through the cracks. This is a great fit if you're the person others naturally turn to when something needs to get done, documented, or improved.

You'll thrive here if you:

• Enjoy building and refining systems, not just following them.
• Take pride in clean books, complete files, well‑run meetings and event coordination.
• Like working closely with leadership and being trusted with sensitive information.
• Want a role where your ideas to improve processes are welcomed and implemented.

If you're organized, numbers‑savvy, and excited to support a growing real estate team in Meridian, we'd love to talk with you.

Job Title: Office Administrator

Build Idaho - Meridian, ID

Job Description:

We are seeking a highly organized and detail-oriented Office Administrator to join our real estate team. You will oversee various operational tasks & events, manage financial and administrative processes, and ensure smooth business operations in a fast-paced environment. 

Your primary responsibilities include transaction record import and review, providing support to our admin staff and agents, onboarding/offboarding support, and financial tasks, including payroll.

Responsibilities:

● Maintain transaction records and ensure accuracy across systems.

Manage CTE (transaction management spreadsheet), QuickBooks.

Validate by DA's and checks.

● Provide support to team members regarding splits, fees, contracts, and transactions

Details.

Accuracy and File contracts of the admin team

Hand agents to either Agent Support or Team Leader

● Onboard and offboard admin, ensuring compliance with paperwork.

● Train admin new hires on systems, processes, and expectations.

Benchmarks and Expectations

Create/ modify and ensure everything is in a system

● Manage employee, agent, and vendor files and update necessary paperwork.

● Process checks, reconcile discrepancies, and record bank deposits.

Online Banking

Quickbooks management

● Handle payment of bills, invoices, and contract work.

Manage Credit Card payments

● Manage payroll and coordinate with accounting for processing.

Gusto experience a plus

● Monitor budgets, create invoices, and maintain financial records.

Budget

● Prepare weekly team meetings to provide updates and support to our agents.

Closings

Verify other team members are prepared

● Test and evaluate systems to ensure efficiency and effectiveness.

● Assist monthly staff one-on-one meetings to provide support and accountability for

staff goals

• Schedule Leadership Meetings
• Assist in creating Agenda & Structure

Hold systems accountable then hold people accountable

Put out fires

• Events coordination
• Maintain office supplies

For everything- Who owns it? Responsible for getting it done.

Qualifications:

● Experience in business administration, finance, or related field (preferred).

● Proven experience in operations management, preferably in the real estate industry.

● Strong organizational skills and attention to detail.

● Proficiency in GSuite, Quickbooks, and CRM systems.

● Knowledge of real estate transactions and processes (preferred).

● Excellent communication and interpersonal skills.

● Problem-solving and decision-making abilities.

● Ability to work independently and collaboratively.

● Strong time management skills.

Note: This condensed job description highlights the main responsibilities and qualifications for

the Office Administrator role. Additional tasks and responsibilities may be assigned based on the needs of the organization.