Office Services Coordinator

United Properties has been creating deep roots in the commercial real estate industry for over 100 years. The company imagines new possibilities in real estate to help strengthen communities and create lasting legacies. United Properties provides market expertise for ground-up development, redevelopment, and acquisitions of value-add and stable investments. The company invests in and develops office, industrial, retail, mixed-use and senior living properties. United Properties is owned by the Pohlad Companies and is headquartered in Minneapolis with offices in Denver and Austin.

Here you will find work that helps you grow personally and make a positive impact on the surrounding community. Our visionary projects transform skylines and change life at street level for the better, while creating jobs and unique places for people to work and live.

Position Purpose

The Office Services Coordinator provides essential support to all employees including a diverse team of developers, asset managers and business line leaders. This in-office role requires strong administrative expertise, a proactive approach, and a positive, service-oriented attitude. The Coordinator ensures smooth day-to-day operations while fostering a welcoming and professional office environment.

Key Accountabilities

Front Office & Guest Services

• Answer corporate phones and greet visitors as the first point of contact.
• Maintain a professional, courteous and welcoming demeanor.

Administrative Support

• Provide clerical assistance including printing, scanning, mailing/courier coordination, filing, laminating and proposal binding.
• Expense report assistance.
• Assist with document preparation, signature gathering, and notary services.
• Manage contacts, calendars, and meeting logistics as requested.

Office & Facility Management

• Maintain the appearance, cleanliness, organization and readiness of office, kitchen, and conference spaces.
• Order and stock office and kitchen supplies/food/drink, exercising prudent cost management.
• Coordinate office equipment maintenance and troubleshooting.
• Serve as the primary contact with building management for maintenance, safety, and facility issues.

Event & Culture Support

• Coordinate business lunches, employee gatherings and special events with the Administrative Team.
• Support initiatives and activities that reinforce company culture and employee engagement.

Vendor & Partner Liaison

• Act as a point of contact for vendor relationships, upgrades and service inquiries.
• Recommend efficiencies and process improvements where possible.

Other Duties

• Assist with additional office and administrative tasks as assigned.

Requirements:

Required Knowledge, Skills & Abilities

• Proven ability to work with minimal direction, a proactive approach, and a self-starter.
• Highest level of customer service and response using advanced listening skills, discretion, common sense, and a positive attitude.
• Experience and patience handling multiple priorities, people, and deadlines.
• Ability to navigate change when the unexpected occurs.
• Asks appropriate questions when unsure of tasks or priorities.
• Has a strong sense of urgency with a demonstrated ability to meet deadlines in a fast-paced environment with a high volume workload.
• Strong written and verbal communication skills.
• Dependability and reliability, as being in the office is key to this position.
• High level of integrity, including maintaining strict confidentiality for all information encountered in employment related to projects and transactions.

Education and Experience (minimum qualifications)

1-3 years of previous office experience; real estate experience a plus

Work Environment

The employee will work primarily in an office environment while performing the duties of this job. The noise level in the work environment is usually moderate. This is an in-office position.

Physical Demands

The employee may be prone to sitting for lengthy periods of time while performing the duties of this job. The employee is regularly required to talk or hear as well as frequently required to move around; use hands to finger, handle, or feel; and reach with hands and arms. Occasionally required to hear objects, tools, or controls. Specific vision abilities required by the job include close vision. Lifting requirements may be required to lift and/or move up to 25 lbs.

Benefits

Our programs are designed to provide solid protection and responsiveness to diverse personal and professional needs. Our cutting-edge benefits package includes medical, dental & vision insurance, mental health support, disability & life insurance, 401(k) & matching, company-paid parental leave, flexible PTO, paid holidays, and tuition reimbursement.

Employees scheduled to work at least 20 hours per week are eligible for benefits coverage effective the first of the month following their date of hire.

The starting rate of pay for this position is targeted at $25-$30/hour.