Executive Assistant

1 week ago

West Chester, Ohio, United States KiZAN Technologies Full time

KiZAN Technologies: Executive Assistant to the CEO

Reports to: CEO of KiZAN

Location: West Chester, OH (on-site)

Is this position eligible for bonus or commission - Bonus eligible based on company performance, No commission

This is not a traditional administrative role. As Executive Assistant to the CEO, you will serve as a strategic partner and trusted advisor at the highest level of leadership.

This role demands exceptional judgment, absolute discretion, and mastery of executive-level coordination. You will be responsible for anticipating needs, orchestrating priorities, and ensuring flawless execution across the organization. If you thrive in high-stakes environments and excel at enabling leadership success, this is your opportunity to make an impact that matters.

Responsibilities
Strategic & Executive Partnership

  • Act as a trusted thought partner to the CEO, aligning priorities with organizational goals and proactively identifying and mitigating risks and challenges.
  • Track strategic initiatives, monitor milestones, and ensure timely, accurate execution of key priorities.
  • Anticipate executive needs and provide strategic recommendations to support business objectives and decision making.

Executive Calendar & Time Management

  • Lead management of a complex, high-volume executive calendar with exceptional attention to detail and foresight.
  • Coordinate priorities, meetings, and deadlines to ensure optimal use of executive time.

Leadership Engagement & Governance

  • Prepare high-impact presentations, reports, and briefing materials for senior leadership meetings, board sessions, and executive forums.
  • Support project governance by maintaining visibility into deliverables, timelines, and outcomes across executive initiatives.
  • Manage sensitive and confidential communications with discretion and professionalism.

Communication & Brand Representation

  • Draft and edit executive-level correspondence, presentations, and internal communications that reflect KiZAN's brand, culture, and commitment to innovation.
  • Serve as a liaison between the CEO, leadership team, and internal/external stakeholders.

Technology Enablement & Process Optimization

  • Leverage Microsoft 365, Teams, and SharePoint to optimize workflows, improve collaboration, and drive operational efficiency.
  • Identify opportunities to streamline executive and organizational processes through technology and best practices.
  • Maintain accurate executive records, trackers, dashboards, and documentation through timely and precise data entry across calendars, reports, and enterprise systems.

Global Travel & Event Management

  • Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics.
  • Plan and execute high-profile meetings and events, ensuring a seamless and professional experience.

Confidentiality, Compliance & Corporate Governance

  • Uphold the highest standards of confidentiality, discretion, and professionalism in all executive matters.
  • Ensure adherence to corporate governance practices and internal compliance standards.

Requirements

  • Proven Expertise: 7-10 years as an Executive Assistant, with at least 5 years supporting C-Suite executives in a fast-paced, high profile environments.
  • Technical Mastery: Advanced proficiency in Microsoft Office Suite and enterprise scheduling tools.
  • Communication Power: Exceptional written and verbal skills, with the ability to influence and inspire at all levels.
  • Operational Agility: Ability to manage competing priorities under pressure with grace and precision.
  • Professional Integrity: Uncompromising discretion and professionalism in all interactions.
  • Executive Accountability: Proven experience helping a CEO stay on task by organizing priorities, tracking action items, and ensuring timely follow-through on commitments

Preferred Skills

  • Bachelor's Degree
  • Change & Growth Experience: Background supporting leaders during periods of organizational growth, transformation, or scaling.

Benefits
We invest in our people because they are our greatest asset. Our benefits include:

  • Health & Wellness: Comprehensive medical, dental, and vision coverage.
  • Future-Ready Retirement: Employer-sponsored 401(k) with company contributions.
  • Security & Protection: Company-paid life insurance and disability coverage.
  • Generous PTO: Ample vacation, 8 paid holidays, and a floating holiday.
  • Professional Growth: Access to cutting-edge technologies, certifications, and career development through Microsoft partnerships.

About KiZAN
At KiZAN, we don't just deliver technology-we transform it into a strategic advantage. As a premier Microsoft Gold Partner and elite provider of Professional and Managed Services, we empower regional, national, and global enterprises to innovate, connect, and thrive. Excellence isn't optional here, it's our standard.

Joining KiZAN means stepping into a culture of collaboration, influence, and impact. Here, you don't just support leadership, you help shape the future

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