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Administrative Assistant

12 hours ago

San Antonio, Texas, United States 15RX Pharmacy Full time

Overview

15RX Pharmacy is seeking a highly professional, proactive, and detail-oriented Administrative Assistant while managing front desk and billing-related administrative functions. This role is ideal for someone who takes ownership, anticipates needs, and thrives in a fast-paced healthcare environment. As the first point of contact, you'll create a welcoming environment for visitors and callers while managing billing tasks efficiently.

Responsibilities

  • Provide direct administrative support to management (scheduling, correspondence, document preparation)
  • Serve as front desk point of contact for patients, vendors, and partners
  • Manage incoming calls, emails, and office communications professionally
  • Assist with pharmacy billing support, documentation, and data entry
  • Prepare presentations, reports, and spreadsheets for meetings
  • Maintain organized digital and physical records
  • Use Excel, PowerPoint, and other computer tools efficiently
  • Proactively identify and resolve administrative issues

Qualifications

  • Proven experience in office administration or clerical roles, preferably within a healthcare or professional services environment
  • Strong proficiency in Microsoft Excel, PowerPoint, Word, and/or Google Workspace
  • Comfortable using office systems, tools, and technology
  • Excellent organizational skills and attention to detail
  • Strong written and verbal communication skills
  • Highly professional, reliable, and discreet
  • Ability to take initiative and follow tasks through to completion
  • Support office management duties such as filing, proofreading documents, organizing supplies, and maintaining electronic and physical records.
  • Assist with calendar management and appointment scheduling for staff or clients, ensuring efficient time management.
  • Provide customer support by addressing inquiries promptly via phone or email, delivering exceptional service with a friendly attitude.
  • Support bookkeeping activities, including basic bookkeeping entries and reconciling accounts as needed.
  • Maintain organized office workflows by managing correspondence, updating databases, and ensuring compliance with administrative procedures.
  • Strong time management skills to prioritize tasks efficiently while maintaining attention to detail.

Preferred

  • Experience in healthcare, pharmacy, or billing
  • Experience supporting senior leadership

Job Type: Full-time

Pay: $ $21.00 per hour

Expected hours: 35 – 38 per week

Benefits:

  • 401(k) matching
  • Employee discount
  • Health insurance
  • Paid time off
  • Vision insurance

Education:

  • Associate (Preferred)

Experience:

  • Executive administrative support: 3 years (Required)

Work Location: In person