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Grants and Compliance Analyst

2 days ago

Houston, Texas, United States Houston Food Bank Full time

POSITION SUMMARY:

The Grants and Compliance Analyst will assist the Grants and Compliance Manager with the grant's full lifecycle from beginning to end. This process starts before funds have been received and continues after the award has been dispensed and the project is put in place. The grant lifecycle continuously evolves, with each stage of the lifecycle having its own set of tasks and requirements.

Adhere to PACT values. (Purpose: Using our strengths passionately to contribute to our mission. Accountability: Choosing to rise above one's circumstances and demonstrating ownership to achieve results. See It. Own It. Solve It. Do It. Courage: Standing up for what's right and acting. Transparency: Doing things openly and honestly).

ESSENTIAL JOB FUNCTIONS:

  1. Ensures accurate and timely grant billings and monitors grant expenses by line item as stipulated by individual, corporate, and federal grants.
  2. Collaborates with Accounts Payable and Payroll to ensure the proper coding of personnel and operating expenses with regard to the proper allocation of grant funding.
  3. Develops and documents effective grant management processes in conjunction with accounting policies to maintain and strengthen internal controls.
  4. Sets up and maintains awarded grants. 
  5. Provides consistent and clear guidance on grants and contracts in compliance with grant accounting processes and requirements.
  6. Provides regular grant financial reporting to management for performance measurement and decision support.
  7. Collaborates in the preparation of budgets for all grants, including monitoring expenditures, reporting, and reconciling discrepancies.
  8. Prepares reimbursements for Federal, State, and local grants.
  9. Monitors and reconciles assigned grant funds.
  10. Furnishes requested information relative to all audits of grant activities.
  11. Monitors activities and financial compliance of state and federal grants received by the city and maintains a grants worksheet for each federal or material state grant.
  12. Prepares various monthly journal entries.
  13. Reviews and prepares grant budgets and amendments.
  14. Prepares grant reports and financial documentation.
  15. Prepares monthly grant claims for submission and pulls supporting documentation, including earnings statements, invoices, payments, and canceled checks.
  16. Assists the Grants and Compliance Manager with the implementation of grants budget versus actual tracking in the ERP and/or Excel, ensuring all grants are tracked and reported continuously.
  17. Contributes to the overall success of the department.
  18. Participates in all internal and external grant audits, including SEFA, TDA, Feeding America, Feeding Texas, etc, as needed. 

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

Requirements

QUALIFICATIONS:

Education/Experience:

  • Bachelor's degree from an accredited four-year college or university in accounting, finance, or business in a closely related field; a master's degree in business administration or accounting is strongly preferred
  • 2+ years of accounting experience, including 1-3 years of experience with general ledger accounting principles and practices
  • 2+ years of accounting and grant compliance experience, grant compliance preferred 
  • 1-3 years of experience with general ledger accounting principles and practices
  • Non-profit experience preferred but not required 

Certificates, Licenses, and Registrations:

  • Must have reliable transportation, a valid driver's license, and insurance.

Special Knowledge/Skills/Abilities:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the job holder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)

  • Thorough working knowledge of Generally Accepted Accounting Principles (GAAP) for government and non-profit experience 
  • Ability to work with a diverse population 
  • Ability to plan and organize work, perform under pressure, and meet deadlines
  • Ability to communicate effectively with internal and external sources and keep management informed
  • Strong problem-solving, critical thinking, and analytical skills
  • Ability to analyze and interpret data for accuracy and be detail-oriented
  • Ability to communicate complex information clearly and concisely both orally and in writing

COMPLIANCE:

Carries out responsibilities in accordance with HFB policies. 

REASONING ABILITY:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability needed. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. (For best performance, the jobholder in this position would be expected to show the right knowledge, skills, and abilities in the listed areas.)

COMPETENCIES:

Action-Oriented / Customer Focus /Drives for Results / Priority Setting / Managerial Courage Interpersonal Savvy / Creativity / Standing Alone / Time Management / Decision Quality / Self-development / Patience  

PHYSICAL REQUIREMENTS:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of the job, the employee is required daily to analyze and interpret data, communicate, and remain in a standing or stationary position for a significant amount of the workday; and often access, input, and retrieve information from the computer and other office productivity devices. The employee must regularly move about the office and around the facility, use hands, wrists, and fingers to grip, type, and write. The employee must frequently lift 10 pounds. The employee will need to have the average ability to hear horns, warnings, and alerts associated with a warehouse.  

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. While the job is generally performed in an enclosed office environment, the employee is occasionally exposed to wet and/or humid conditions, strong food-related smells, and outside weather conditions. The noise level in the office environment is typically quiet, but the employee will be occasionally exposed to loud noise levels (e.g., horns, fans).

TRAVEL REQUIRED:

Travel is required for this position (up to 10% of the time and on a domestic basis within our 18-county service area). 

This role supports hours of operations at the Houston Food Bank facilities, as necessary, and may require flexibility (e.g., times of disaster, community events, company events).

*Is legally able to work in the United States.