Analyst, Procurement Liaison

Houston, Texas, John B Coleman BuildingNewManagerial & Professional25003B1 Requisition #1 day ago Post Date
JOB SUMMARY
The Procurement Liaison Analyst assumes a wide range of duties that vary in scope and level of complexity; conducts spend, price, and trend analysis; analyzes data to draw conclusions; and provides sophisticated analysis and reports, functions in a team environment, with little or no supervision.

This position requires the ability to help source capital equipment and materials, ensuring purchases align with the colleges' strategic plan and comply with applicable laws, rules, regulations, policies and procedures.

Essential Functions
Prepare and review for accuracy and compliance all college and grant purchase requisitions, initiate and supervise direct pay requests as required.

Liaise with program directors to educate, support, and process their procurement needs.

Provide recommendations on purchasing processes for consideration and provide direction regarding various procurement policies procedures, methodologies and financial management software training.

Obtain budgetary quotes from suppliers and help program directors to prepare appropriate budget planning information for the successful execution and management of all purchases.

Maintain appropriate documentation of purchase transaction files and records for auditing purposes and prepare monthly reports on college related purchasing activity by department.

Interact regularly with College personnel to process requisitions; research and identify qualified suppliers; plan and organize requirements, specifications, and appropriate supporting documentation for requested procurements and source of specific materials; and advise on proper procedures to follow in making the purchases.

Must track requisitions and purchase orders and help expedite deliveries, receiving and resolution of final accounting, assist Accounts Payable to resolve problems regarding incorrect billing or problems with deliveries and payments of materials in accordance with HCC procedures.

Utilize knowledge of College specific requirements for good and services, to formulate short-term and long-term strategies in conjunction with Procurement Operations to ensure quality and continuity of supply and minimizing total cost.

Must understand simple and complex College Budgets and forecasts; should possess strong knowledge of Expenditure Subaccounts, verify correct expense account are used relative to the transaction for all procurement, Accounts Payable, and other related requests.

Make purchases for routine goods and services as permitted under HCC's Procurement Card Program and work with HCC District and college budget analyst to reconcile and code all Purchasing card transactions on time.

Perform receiving function within the financial management software and work with inventory control to ensure appropriate tagging of all assets acquired.

Exemplify open and collaborative working relationships with HCC District Procurement, observe district set policies and procedures, and successfully resolve day-to-day procurement related issues with vendor community, program directors, district procurement, and account payables.

Participate in special projects and/or college assigned committees and projects.

May require work over 40 hours and may travel locally.

Out of state travel is contingent upon budget availability.

Qualifications
Perform other duties, tasks and assignments as required.

Education & Experience

• Bachelor's degree in Business/Purchasing or related field required
• 8 years directly related experience may be considered in lieu of required degree
• 4 years hands-on experience in a broad range of accounting and purchasing services required
• Experience in an educational environment preferred

Licensing & Certification

• Valid Texas Driver License

Special Skills

• MS Office Programs
• Information Management Systems
• State of Texas Procurement Laws and Regulations

Competencies

• Delivering High Quality Work
• Accepting Responsibility
• Serving Customers
• Supporting Organizational Goals
• Driving Continuous Improvement
• Acting with Integrity
• Thinking Critically
• Managing Change
• Communicating Effectively

Working Conditions
General Office. Must be able to perform all job requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds; position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and holidays.

Security Sensitive
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code

• 51.215

The Organization
Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You'll get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is supportive, administrative, financial or something else, you'll be part of a dynamic team that not only provides HCC students with cutting-edge academic and career tools, it also takes care of its people.

Location
Houston Is a City With Limitless Possibilities

• Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
• 145 languages are spoken here.
• Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
• Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
• The weather is great Mild winters ensure that outdoor activities can be enjoyed year-round.
• World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.
• With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
• Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

If this sounds like the role for you and you're ready to join an amazing team, please apply right away.

EEO Statement
Houston Community College Does Not Discriminate On The Bases Of Race, Color, Religion, Sex, Gender Identity And Expression, National Origin, Age, Disability, Sexual Orientation Or Veteran's Status. The Following Person Has Been Designated To Handle Inquiries Regarding The Non-discrimination Policies

Sandra Jacobson, Interim Director EEO/Compliance, Title IX Coordinator
Office of Equal Opportunity and Title IX (EO/TIX)
3100 Main, Suite 702
Houston, Texas 77002
or
HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact