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Account Manager

2 weeks ago

El Dorado Hills, California, United States Diversified Construction & Design Full time

Responsibilities include but are not limited to:

  • Collect, verify and submit timesheets via QuickBooks
  • Maintain ongoing communication with the workforce to avoid potential billing or payroll discrepancies
  • Monitor customer accounts for non-payment or delayed payment
  • Verify and process vendor bills
  • Issues PO's for all purchases and subcontractor agreements in the division
  • Enter all invoices for the division
  • Maintaining effective communication channels with Project Managers, divisional employees, vendors, customers, and sub-contractors to ensure all projects stay within budget and on schedule
  • Facilitate weekly meetings with Project Managers to review cost-to-date of current projects and estimated cost-to-complete
  • Assist Project Managers with the process of submitting project material submittals to architects and engineers for specification approvals
  • Prepare and submit customer invoices
  • Maintain professional relationships with customers and vendors
  • Research, identify, and resolve accounting/billing discrepancies
  • Perform cost tracking for projects
  • Assist in month-end reporting procedures to support the CFO with producing the WIP report, as necessary
  • Perform filing and general administrative tasks
  • Engage with the workforce to establish relationships that promote communication, transparency, and accountability

Skills and Qualifications:

  • Proficient using Microsoft Office Suite (especially Excel and Outlook).
  • Experience with QuickBooks, a plus - but not required
  • Highly organized with attention to detail.
  • Team player, with a positive attitude.
  • Ability to use office equipment such as: 10-key, scanner, copier, fax machine, etc.
  • Confidentiality of sensitive information.
  • Associate or Bachelor's degree in Accounting, Finance, Bookkeeping or related field, preferred.