Research Administrator Heart and Vascular SL

Location: Chicago, Illinois

Business Unit: Rush Medical Group

Hospital: Rush University Medical Center

Department: Heart and Vascular SL - Office

Work Type: Full Time (Total FTE between 0. 9 and 1. 0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page ).

Pay Range: $ $74.19 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary:

Job Summary:

The Research Administrator is responsible for oversight of the entire departmental research portfolio (i.e. studies, projects, programs), including but not limited to site research interest, study activation and start-up, research finances, and research and corporate compliance. The Research Administrator provides department administrator, chairperson, and section heads with up to date budgeting and management information. This position functions as a liaison for both internal departments and external organizations. The individual who holds this position exemplifies the Rush mission, vision, and values and acts in accordance with Rush policies and procedures.

Other information:

Required Job Qualifications:

• Bachelor's degree required.
• At least five years of experience in research administration operation OR general research experience or relevant experience in healthcare
• Demonstrated critical thinking and problem-solving skills.
• Strong analytical skills with high attention to details.
• Excellent written and verbal communication skills with the ability to communicate complex concepts.
• Ability to lead a team and manage stressful situations.
• Demonstrated ability to build rapport, navigate sensitive topics, and maintain confidentiality.
• Ability to lead a team and collaborate with others in a multidisciplinary environment.
• Strong project management skills with the ability to meet deadlines.
• Proficient with the Microsoft Office Suite.
• Proficient with Adobe Acrobat.
• Requires a commitment to customer service and the ability to work effectively and collaboratively in a complex academic environment.

Preferred Job Qualifications:

• Master's degree in Science or a related field preferred.
• Previous supervisory experience preferred.
• Prior clinical research experience in an academic or pharmaceutical clinical trials environment.
• Relevant certification as a Certified Clinical Research Professionals (CCRP), Certified Clinical Research Associate (CCRA), Certified Clinical Research Coordinator (CCRC), or Certified IRB Professional (CIP) preferred.
• Advanced knowledge of the Code of Federal Regulations pertaining to Human Subject Protections, including 45CFR46, 21CFR50 and 56, Good Clinical Practice, the Declaration of Helsinki, the Belmont Report and HIPAA, and RUMC policies and procedures.

Responsibilities:

Job Responsibilities:

• Maintains up-to-date insight and knowledge of the entire research portfolio.
• Participates in new research selection processes and attends pre-study selection and site invitation/activation meetings.
• Oversees assignment of studies to regulatory staff and reviews workspaces and applications prior to submissions to IRB.
• Troubleshoots and provides guidance to staff.
• Responsible for research finances including preparing reports,, monitoring, and overseeing all of the research activities (funds), accounts, and accounting units for the department.
• Monitors all research expenditures. Collaborates with research revenue team and sponsor invoicing to ensure research billings and payments are made and received. Assists with troubleshooting, issues resolution and activity reconciliations. Maintains a computerized accrued accounting system of research funds. Handles federal, industry, and foundation agreements and applications.
• Educates investigators in Medical Center budgeting system and grant management.
• Monitors costs of services performed by other departments, outside laboratories, and consultants. Completes billing for research performed in the department laboratories.
• Monitors periodic fund reports for all research activities (fund), accounts, and accounting units. Reconciles fund reports with department database.
• Maintains up to date data on expenditures and obligations. Verifies project expenditures and prepares final accounts.
• Partners with contract office, IRB, research revenue, sponsor invoicing, coverage analysis, sync, and OnCore (CTMS) teams to ensure timely study activations, adherence to policies, efficient billings, and timely reconciliations.
• Manages team and provides daily oversight for direct reports. Coordinates hiring process for vacancies.
• Identifies, trains, and supervises research training for research personnel and ensures adhere and compliance to internal RUMC policies and research guidance.
• Partners with Research and Corporate Compliance to ensure all researchers in department adhere to policies and procedures, good clinical practices, etc.
• Partners with PI and study team to draft standard operating procedures and corrective action plans, as applicable.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.