Senior Executive Assistant

Job Description

About Fragomen:

Fragomen is the world's leading provider of immigration services, combining sophisticated technological tools with deep expertise to navigate complex immigration challenges. With offices worldwide, we are committed to delivering exceptional client service and fostering an inclusive and innovative work environment.

Position Summary:
 

We are seeking a quality-focused, forward-thinking Executive Assistant to join our Phoenix office. This hybrid role goes beyond traditional executive assistant responsibilities, incorporating elements of strategic partnership, technical support, and reporting to drive operational excellence and support effective decision-making.

The ideal candidate is someone who consistently prioritizes quality, thinks beyond the ask, and proactively seeks opportunities to improve processes. A strategic thinker, problem solver, and a trusted collaborator to executive leadership, they anticipate needs and stay a few steps ahead.

Equally important, this individual is a true team player who understands the value of collaboration. They thrive in a team environment, contribute positively to group dynamics, and know that the best outcomes often come from working together.

Key Responsibilities:

Executive Support:

• Provide comprehensive administrative support to senior leadership, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
• Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the executive.
• Draft, edit, and review documents, presentations, and reports.

Strategic Partnership Duties:

• Act as a strategic partner to senior leadership, driving initiatives, managing priorities, and aligning organizational goals.
• Coordinate cross-functional projects and ensure timely delivery of key milestones.
• Facilitate executive team meetings by preparing agendas, capturing meeting notes, and tracking action items.
• Support decision-making by gathering and analyzing relevant data and preparing concise briefings.

Technical Assistance:

• Assist in the preparation and delivery of technical presentations and reports.
• Collaborate with IT and other departments to ensure executives have the tools and resources needed for efficiency.
• Manage and oversee systems and platforms used by the executive team, ensuring data integrity and proper utilization.

Reporting and Analytics:

• Generate, analyze, and distribute operational and strategic reports to support leadership decision-making.
• Maintain dashboards and other reporting tools, ensuring accuracy and relevance.
• Support the preparation of materials for board meetings and other key presentations.

Qualifications:

• Bachelor's degree in Business Administration or Management preferred.
• Minimum of 10 years of experience in an executive assistant or similar role; experience in chief of staff or strategic support roles is highly desirable.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• Strong analytical and problem-solving skills, with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and reporting tools.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle confidential information with discretion and professionalism.
• Experience working in a legal, professional services, or multinational organization is a plus.

All offers and/or employment contracts are contingent upon the successful completion of the Firm's pre-employment screening process. This process may include verifying the candidate's identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.