Administrative Assistant – Operations
5 days ago
Administrative Assistant - Operations
Location: Wilmington, DE | Department: Operations | Type: Full-Time
About the Role
Are you the ultimate multitasker who thrives on keeping things running like a well-oiled machine? Do you love being the go-to person who always has the answers, the forms, and the snacks (optional but appreciated)? If you enjoy supporting a dynamic team, staying organized amid the chaos, and making operations hum smoothly - we want to meet you
As our Administrative Assistant - Operations, you'll be the behind-the-scenes hero ensuring our sales, service, and office operations stay on track. From purchasing parts to managing schedules to keeping our shop ready for action, your impact will be felt everywhere.
What You'll Do
Keep things moving: Provide top-notch administrative and clerical support for our service shop - sourcing, purchasing, receiving, dispatching, and more. Support the crew: Help track fleet readiness, schedule jobs, and streamline processes so the team can deliver the best service in town. Be a parts pro: Assist with procurement, inventory management, and warehouse logistics. (Bonus points if you love color-coded spreadsheets.) Get hands-on: Participate in physical inventories and maybe even hop on a forklift (we'll train you) to move parts or supplies safely. Be the glue: Collaborate across departments, communicate like a pro, and jump in to help wherever needed. Make it better: Spot inefficiencies, suggest improvements, and help us level up our operations.
What You Bring
High school diploma (associate degree = extra credit). 3+ years of experience in admin, operations, or customer service (bonus if it's in service, logistics, or equipment rental). You're fluent in Microsoft Office and know your way around business software. Exceptional organization skills - you thrive on juggling priorities without dropping the ball. A customer-first mindset and excellent communication skills. A knack for problem-solving and taking initiative.
Why You'll Love Working Here
Fast-paced, supportive, and growth-oriented environment Collaborative team that values your input Opportunities to learn, grow, and have fun along the way Every day is different - and that's what keeps it exciting
Ready to join a team that gets things done and has fun doing it? Apply today and help us keep our operations running smoothly - one purchase order, one schedule, and one forklift move at a time
- REIC is not open to 3rd party agency solicitations
-
Seasonal Administrative Assistant
7 days ago
Wilmington, Delaware, United States Rea Full time $40,000 - $70,000 per yearThe Seasonal Administrative Assistant supports the daily operations of our offices during the traditional tax season and plays a vital part in delivering high-quality service to both external clients and internal staff. The position requires regular use of systems such as GoFileRoom, Firmflow, CCH Axcess Tax, Scan & Autoflow, Safesend, and Suralink to manage...
-
Receptionist/Administrative Assistant
7 days ago
Wilmington, Delaware, United States Merestone Consultants, Inc. Full time $38,400 per yearMerestone Consultants, Inc. is seeking a highly organized and detail-oriented individual to join our team as a part time Receptionist/Administrative Assistant in our Wilmington office. Work schedule is 28 hours per week. 9:30 AM to 5:00 PM, Monday through Thursday (7 hours per day with a 30 minute meal period).In this role, you will be responsible for...
-
Administrative Assistant – Tax, Estates
7 days ago
Wilmington, Delaware, United States Morris James LLP Full time $45,000 - $65,000 per yearPosition Overview:The Administrative Assistant will provide high-level administrative and clerical support to attorneys and paralegals in the Tax, Estates & Business Practice Group. The ideal candidate is detail-oriented, highly organized, and capable of managing confidential client information with professionalism and discretion. This role supports daily...
-
Team Administrator
16 hours ago
Wilmington, Delaware, United States Keller Williams Wilmington Full timeWho are we?Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. With industry-leading real estate training, generous commission splits, and an experienced leadership and support staff, Keller Williams Wilmington is a hot spot for agents...
-
Executive Administrative Assistant
3 days ago
Wilmington, Delaware, United States Chase Full time $60,000 - $120,000 per yearDescriptionShowcase your professional acumen, communication skills and flexibility while delivering flawless work output in this role.Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique This role provides a platform for professional growth and...
-
Warehouse Office Administrator
5 days ago
Wilmington, Delaware, United States BITMAIN Full time $40,000 - $60,000 per yearKey ResponsibilitiesGreet and assist visitors, manage front desk operations, and maintain a professional reception area.Answer and route phone calls, emails, and packages in a timely and accurate manner.Facilitate communication between visitors and internal staff, ensuring smooth coordination.Manage office supplies, tools, and repair parts procurement and...
-
Wilmington, Delaware, United States Boston services Full time $110,000 - $155,000 per year$15K Sign-On Bonus (For eligible applicants)Job Title: Assistant RN Manager Operating RoomPermanent Role Location: Wilmington, DE Start Date: ASAPShift Time: Days GH: 40 hoursJob DescriptionSupervise Nursing Staff: Assist in managing nursing staff, including scheduling shifts, assigning tasks, and evaluating performance to ensure high-quality patient...
-
Senior Administrative Specialist
7 days ago
Wilmington, Delaware, United States GE Vernova Full time $60,000 - $120,000 per yearJob Description SummaryThe Senior Administrative Specialist will provide general administrative support for complex and time sensitive projects by supporting the manager and employees of a diverse department through a variety of tasks related to organization and communication. The duties and responsibilities performed will often require independent judgment...
-
Network Administrator
5 days ago
Wilmington, Delaware, United States Liberty Personnel Services, Inc. Full time $80,000 - $120,000 per yearJob Details:Network Administrator - Meraki – CiscoHybridWilmington, DEIf you are passionate about creating secure, innovative, and reliable network systems, this is the place for you. Get ready to work in a company culture that values trust, safety, and progress with abundant growth opportunities and personal development.Role & Responsibilities:Design,...
-
Administrative Reviewer
5 days ago
Wilmington, Delaware, United States Brandywine Counseling and Community Services Full time $40,000 - $60,000 per year:BCCS is Seeking an Administrative Reviewer for our Criminal Justice ProgramsWho are We:Since 1985 Brandywine Counseling & Community Services, Inc. (BCCS) has been a trusted provider of outstanding substance abuse and behavioral health treatment. BCCS is a community organization that prides itself on helping members of our community recover with dignity. We...