Current jobs related to Administrative Assistant II - Lake Forest, Illinois - Blue Star Partners
-
Temporary Administrative Assistant
6 hours ago
Lake Forest, Illinois, United States Lake Forest College Full timeJanuary 13, 2026Lake Forest College, located just north of Chicago, invites applications for the temporary part-time position of Athletics Administrative Assistant. This 20-hour per week role provides a comprehensive opportunity for an individual looking to immerse themselves in the administrative support of the athletics department in order to ensure the...
-
Construction Administrative Assistant
4 hours ago
Oak Forest, Illinois, United States eco lighting servieces Full timeAdministrative Accounting AssistantA highly skilled, experienced & detailed-oriented administrative assistant is needed for an electrical construction company in Oak Forest, IL. This position is part time, approximately 24 hours per week, with a possibility of becoming full-time in the future.This position requires prior accounting experience, preferably...
-
Sterile Processing Tech II Casual
2 hours ago
Lake Forest, Illinois, United States Northwestern Medicine Full timeThe salary range for this position is $ $30.08 (Hourly Rate) Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement. We offer a wide range of...
-
Executive Administrative Assistant
39 minutes ago
Crystal Lake, Illinois, United States Limitless Innovations Full timeOverviewWe are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. This role requires a blend of administrative expertise, exceptional communication skills, and the ability to manage multiple tasks efficiently. The ideal candidate will thrive in a fast-paced environment and...
-
Cardiac Sonographer II-Casual Days
2 hours ago
Lake Forest, Illinois, United States Northwestern Memorial Healthcare Full timeCompany Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the...
-
Middle Market Commercial Banker II
4 hours ago
Lake Forest, Illinois, United States Wintrust Financial Full timeWintrust provides community and commercial banking, specialty finance and wealth management services through its 16 bank charters and nine non-bank businesses. Wintrust delivers the sophisticated solutions of a large bank while staying true to the relationship-focused, personalized service of our community banking roots. We serve clients in all 50 states...
-
Regulatory Affairs Associate II
31 minutes ago
Lake Forest, Illinois, United States Net2Source (N2S) Full timeNet2Source is a Global Workforce Solutions Company headquartered at NJ, USA with its branch offices in Asia Pacific Region. We are one of the fastest growing IT Consulting company across the USA and we are hiring "Job Title " for one of our clients. We offer a wide gamut of consulting solutions customized to our 450+ clients ranging from Fortune 500/1000 to...
-
Lake Forest, Illinois, United States Northwestern Medicine Full timeThe salary range for this position is $ $30.53 (Hourly Rate) Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement. We offer a wide range of...
-
Lake Forest, Illinois, United States Northwestern Medicine Catherine Gratz Griffin Lake Forest Hospital Full timeThe salary range for this position is $ $30.53 (Hourly Rate)Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.We offer a wide range of...
-
Home care administrative assistant
2 hours ago
Crystal Lake, Illinois, United States ADVANCED NURSING CARE Full timeJob OverviewWe are seeking a dedicated and organized Home Assistant to provide comprehensive support in a dynamic environment. The ideal candidate will possess strong administrative skills and be able to manage various tasks efficiently. This role requires a proactive individual who can handle front desk responsibilities, assist with office management, and...
Administrative Assistant II
5 hours ago
Job Title: Administrative Assistant II
Location: Lake Forest, IL – Onsite – local candidates only
Period: 07/22/2024 to 12/31/2024 – potential for extension
Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $22 – 24/hr
Contract Type: W2 only
Scope of Services:
The Administrative Assistant II will provide comprehensive administrative support to ensure the efficient operation of the contracting and pricing department. This role involves reviewing and processing sales contracts and amendments, ensuring that all documents are legible, complete, and aligned with approval standards. The Administrative Assistant II will be responsible for routing contracts for signature according to pre-determined signature authority tiers and summarizing and logging contract information into the company's CRM system. Additionally, the role requires maintaining accurate electronic files, notes, and data in trackers, and performing ongoing CRM and log maintenance to ensure accurate reporting.
Key responsibilities include generating reports, analyzing data, tracking contract statuses, and supporting internal auditing and monitoring efforts. The Administrative Assistant II will analyze and resolve contract and pricing discrepancies, research equipment shipments, price loads, and contract renewals, and respond to requests for end-user pricing and contract eligibility. The position requires collaboration with contract administrators, pricing analysts, account executives, regional directors, fulfillment groups, and distributors to ensure accurate end-user pricing and effective contract dates. The role also involves participating in and preparing for contracting and pricing policy meetings, developing and updating departmental SOPs, and performing closing activities as needed. The Administrative Assistant II must demonstrate professionalism in all interactions and understand the quality consequences of improper performance.
Role, Responsibilities, and Deliverables:
- Review and process sales contracts and amendments
- Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
- Responsible for routing contracts for signature based on pre-determined signature authority tiers
- Responsible for reviewing, summarizing and logging contract information into company's CRM system
- Save, organize and maintain accurate files, notes and data in electronic files and trackers
- Perform CRM and log maintenance on an ongoing basis to insure accurate reporting
- Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses
- Support internal auditing and monitoring efforts
- Analyze contract and pricing discrepancies and correct, resolve and document findings
- Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
- Respond to requests for end-user pricing eligibility and contract eligibility
- Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
- Participate in and prepare for contracting & pricing policy meetings
- Develop and continuously update departmental SOPs (Standard Operating Procedures)
- Demonstrate understanding of the business structure, processes and policies
- Perform closing activities as needed
- Meet deadlines and update clients with status
- Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.
- Perform other duties & projects as assigned.
- Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.
Qualifications, Education & Experience:
- Requires a bachelor's degree in a business-related discipline.
- Minimum intermediate Word and Excel experience a must.
- Minimum of 1 year relevant experience in commercial sales contracting and pricing.
Preferred Qualifications:
- Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.
- Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.
- Must have good communication & organizational skills
- Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.)
- Self-starter and a multi-tasker
- Ability to work in a high volume, dynamic team environment
- Previous CRM or database experience preferred
- Previous healthcare, biotech or sales industry experience preferred
Competencies:
- Self-motivated
- Out of the box thinker
- Positive attitude
- Passion for quality and delivery excellence
- Dependable & reliable
