Specialist, Invoice Compliance

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working around the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Our Finance Team

The Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2020 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a multicultural, dynamic, and supportive team, where everyone's contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength.

Our team's remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging.

In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently.

Position Summary

The Invoice Compliance Specialist is responsible for the intake, review and processing of outside counsel invoices on behalf of one of the Firm's key clients. The candidate will be responsible for the first level review of all local counsel time worked across the portfolio of matters. This will require in depth knowledge of each matter including an overview of the legal service provided and keystakeholders within the internal and external client teams.

The ideal individual must be a detail-oriented thinker who thrives in a fast-paced environment while working cross-functionally to ensure the success of the Firm and its client. Priorities will include communication with outside counsel directly on invoice management both domestically and internationally.

The successful candidate will have exceptional attention to detail, along with strong critical thinking, problem solving and time management skills.

Duties and Responsibilities1

• Thorough understanding of payables, billing, collections and receivable processes and procedures
• Processing of monthly local counsel invoices in over 75 countries for compliance with client counsel guidelines
• Track and submit local counsel invoices for relevant lawyer review and approval workflows, up to and including negotiatiating discounts of inefficient invoices with local counsel where appropriate, and forwarding to Accounts Payable for payment once complete
• Generate reports for clients, partners, inventory teams, Firm management and other internal parties to track local counsel invoices and other key statistics
• Identify matter management and billing process improvement opportunities and make respective recommendations
• Ability to address inquiries and resolve disputes from internal and external parties regarding billing activities
• Other ad hoc requests and projects as requested by lead partner and management

Qualifications

• Bachelor's Degree in Accounting, Finance or related discipline
• Law Firm experience is essential, ideally in a top 20 firm with experience liaising with overseas offices/international
• Proficient in the use of Microsoft Office
• Knowledge of Legal Tracker preferred
• Strong written and verbal English communication skills
• Detail-oriented thinker who thrives in a fast-paced environment
• Ability to effectively interact cross functionally and with all organizational /management levels
• Prioritize and handle multiple projects at once, particularly during month and year-end

Location and Reporting

• This is a hybrid in-office/remote role based in our Tampa office
• This role will report to the Invoice Compliance Supervisor

Note to Recruitment Agencies

Our Internal Recruitment team are responsible for all end-to-end lateral recruitment process. All agencies must sign White & Case terms of business which are often specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact

Benefits

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The firm may modify and amend this job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

2Performance and qualifications are measured in accordance with our Career Framework, which can be provided upon request.

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