Leasing Administrator

7 days ago

San Jose, California, United States Intelliswift - An LTTS Company Full time $60,000 - $90,000 per year

Job Title: Lease Administrator

Duration: 6 Months

Location: San Jose, CA (Hybrid)

Pay Rate: $45.62/hr.

Intelliswift Software Inc. conceptualizes, builds, and supports the world's most amazing technology products and solutions. Our team of rich experts from diverse backgrounds contributes to making Intelliswift one of the most reliable partners in IT and Talent solutions. We specialize in delivering world-class Digital Product Engineering, Data Management and Analytics, and Staffing Solutions services to Fortune companies, SMBs, ISVs, and fast-growing startups.

Job Description:

Lease Administrator/Portfolio Manager

In this role, you'll manage lease data, payments, and compliance with precision—while also supporting cost savings initiatives and acting as a connector between landlords, project teams, and facilities. If you thrive on detail, accuracy, and collaboration, this role offers the chance to make a global impact every day.

  • Lease documentation & database
  • Review, abstract, and maintain accurate lease records (visual lease).
  • Audit and reconcile lease data to ensure accuracy and compliance.
  • Track critical dates (renewals, expirations, escalations) to keep the business ahead.
  • Please make sure that the processing and reconciliation of global lease payments are done.
  • Verify invoices for rent, cam, property taxes, and other charges.
  • Support cost savings initiatives through invoice audits, property tax appeals, and recovery strategies.
  • Track and collect tenant improvement allowance reimbursements.

Required Skills:

  • 3–5 years of lease administration, portfolio management, or related real estate experience.
  • Strong understanding of commercial lease terms, rent structures, and compliance requirements.
  • Experience managing global lease payments and financial reconciliation.
  • Proficiency with lease management systems (Visual Lease a plus).
  • Analytical mindset with attention to detail—you don't miss discrepancies.
  • Ability to collaborate effectively across finance, legal, project management, and facilities teams.
  • Strong organizational and communication skills to juggle competing priorities.

Equal Employment Opportunity Statement

Intelliswift celebrates a diverse and inclusive workforce. We offer equal employment opportunities to all applicants and employees. All qualified applicants will be considered regardless of race, color, sex, gender identity, gender expressions, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other protected basis under the law.

Americans with Disabilities Act (ADA)

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact Intelliswift Human Resources Department

Other Employment Statements

Intelliswift participates in the E-Verify program.

Learn More

For information on Intelliswift Software, Inc., visit our website

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