administrative assistant-business

Position Status Full Time Classification Title Grade 104 Work Location Main Campus-3600 N. Garfield St, Midland, TX Job Summary

Assist the Dean of Business & Information Technology with daily operations of the division to include administrative support for relevant departments within the division.

Required Qualifications

• High school diploma or equivalent and two years of general office experience; or Associate Degree or equivalent (60 college credit hours)
• Computer literacy to include proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)
• Knowledge of general office equipment; copier, scanner, fax machine, and multi-line phone
• Excellent written and verbal communication skills
• Excellent public relations and organizational skills
• Ability to work with minimal supervision; self-starter
• Must possess a valid Texas Driver's License, good driving record, and be insurable on Midland College's insurance policy

Preferred Qualifications

• Associate's degree
• Prior experience working in higher education

Essential Functions

• Answer phones, take messages, transfer calls and provide program information to students/callers
• Maintain an up-to-date filing system, including department office files and individual program files
• Create, maintain, and assist instructors with the completion of course scheduling
• Assist Division Dean and Department Chairs with company contacts and marketing materials as needed
• Generate purchase orders, travel requests, and arrangements, expense reports, and invoices for the Business & Information Technology Division
• Oversee appropriate ordering of supplies and equipment, including purchase orders, invoicing, and record keeping
• Order and maintain office equipment and maintain department inventory
• Assist with email distribution list and prepare course handout materials as needed
• Maintain a listing of all required department reports and ensure submission requirements are met
• Assist Department Chairs with setting up Advisory Council meetings
• Manage petty cash for the department
  Other duties as assigned

Physical Demands

• Frequently moves equipment or paperwork weighing up to 20 pounds
• Must be able to remain in a stationary position 50% of the time
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus
• The person in this position needs to occasionally move or drive from office to other locations on and off campus
• Office setting
• Duties indoors and some outdoors
• Ability to work extended hours and attend Midland College or community events

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary Max Salary Pay Statement

Posting Detail Information

Posting Number

P01405S2016

Open Date

12/02/2025

Position Available

Immediately

Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application, resume, and transcripts (if applicable.) Unofficial transcripts will be accepted with the application. NOTE: Official transcripts sent directly from the institution(s) attended to Midland College Human Resources are required within 30 days of hire (if applicable). If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.