Administrative Assistant II

Organization: CORR INSTITUTIONS DIV - SPRT OP-MAIL SYSTMS COORD

Primary Location: United States-Texas-TENNESSEE COLONY

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Travel No

Salary/Salary Range: $3, Ret 2.5% Less) Pay Basis: Monthly

Hazardous duty/Longevity Pay: Hazardous Pay

Training Academy: No

Work Site Visits: No

Study Material: No

Overtime Status: Non-exempt

Job Posting: Dec 18, 2025, 12:00:00 AM

Closing Date: Jan 2, 2026, 11:59:00 PM

JOB SUMMARY

Performs routine administrative support work. Work involves providing administrative support

including disseminating information; assisting with maintaining filing systems; and preparing and

editing reports and documents. Works under moderate supervision with limited latitude for the use

of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Prepares, edits, and distributes correspondence, reports, forms, and other documents; and

coordinates work with other departments, units, and staff.

B. Reviews inmate correspondence and processes denials content received in violation of the

correspondence rules; and responds to inmate inquiries regarding rules, regulations, policies,

and procedures.

C. Performs data entry, retrieval, and data searches; assists in preparing reports; and maintains

files and records for the unit mail room operations.

D. Maintains log of inmate special, legal, and media mail; and processes electronic

communications, certified mail, and packages received.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Customer service, clerical, administrative support, technical program support, mail room, or correctional unit operations experience preferred.

Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of mail room operations and agency rules, regulations, policies, and procedures

regarding inmate mail preferred.

3. Knowledge of agency and departmental organizational structure, policies, procedures,

rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in the use of computers and related equipment in a stand-alone or local area network

environment.

8. Skill to prepare and maintain accurate records, files, and reports.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,

alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor

equipment.

B. Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, calculator, copier, fax machine, telephone, cart, dolly, and automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted.

Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.

Questions regarding this posting may be directed to:

Shelbie Morrow

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

PH

EMAIL

Military Occupation Specialty Code

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

15, 36, 42, 56, 68, 88, 89, 92, AZ, CS, LS, PS, RP, SH, SN, YN, 360,

420, SK, 01, 30, 60, 66, 3A, SDI, 8A200

EEO Statement

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.