Residency Coordinator

3 hours ago

Birmingham, Alabama, United States Orlando Health Full time


Position Summary

Baptist Health Princeton Hospital   Serving our neighbors for more than a century, Baptist Health Princeton Hospital in Birmingham is a 505-bed facility dedicated to a patient-first approach.   A recognized leader in aortic valve surgery, COPD, heart attack, heart failure and stroke, we provide fast, lifesaving response times for patients with chest pain or stroke symptoms. Our full range of services includes comprehensive emergency room care; cardiovascular care, including structural heart and valve care; orthopedics, including rehabilitation; a comprehensive sleep center; a comprehensive bariatrics center, providing surgical and nonsurgical weight-loss procedures; and women's care for all stages of life.   We have achieved Primary Stroke Center certification from The Joint Commission and from the American College of Surgeons Metabolic and Bariatric Surgery Accreditation and Quality Improvement Program (MBSAQIP). At Baptist Health Princeton Hospital, we are committed to contributing to the future of healthcare through our clinical research and medical residency program.   Position Summary Provides continuity of records in transition from prospective resident to appointed resident and ensures accuracy of information maintained during tenure.   This is a day shift role, M-F 8a-5p or 7a-4p.

Responsibilities

Essential Functions

• Maintains confidentiality of all records and information obtained.

• Participates in the preparation of manuscripts, abstracts and other materials for publication or presentation.

• Assists Senior Residency Coordinator in maintaining and tracking statistical surveys to be used in various reporting mechanisms including the AMA/FRIEDA annual surveys.

• Composes and prepares correspondence and various reports, prioritizing appropriately.

• Prepares and distributes call schedules to resident staff, faculty, and pertinent hospital departments.

• Demonstrates working knowledge of residency program, including resident match program.

• Tracks and assures compliance with required certifications.

• Schedules residents, fellows and faculty for any re-certifications in BLS/ACLS, ATLS and PALS/NRP.

• Appropriately represents the department to the public and outside agencies in matters of administrative consequence.

• Coordinates conference travel to include airfare, registration, hotel accommodations and reimbursements to physicians.

• Develops working knowledge of ERAS database regarding applications, evaluations and scoring.

• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.

• Maintains compliance with all Orlando Health policies and procedures.

Other Related Functions

• Screens telephone calls and visitors in a timely, courteous and appropriate manner.

• Maintains an accurate inventory of office supplies, forms, maintains equipment.

• Adjusts support to accommodate changing priority needs.

• Assists Senior Residency Coordinator with medical students and physician assistants rotating through the department to include badge, parking, pager, call schedules and academic schedules.

• Demonstrates tact and diplomacy, and maintains confidentiality.

• Seeks professional growth pro-actively by seeking out opportunities for career development.

• Cognizant of improving quality of service in a cost-containment environment.

• Willing to participate on various hospital committees.

• Develops process to improve efficiency by designing standardized formats for routine correspondence.

• Supports department faculty, residents, fellows and staff as needed.

• Photocopies and distributes Journal Club articles to residents and faculty in a timely fashion.

• Tracks periodicals and books for medical libraries.

• Coordination of rotation specific curriculum to include goals and objectives and pre & post exams.

• Implements systems of faculty, resident and rotation evaluations per RRC guidelines.

• Provides administrative support for resident staff per RRC guidelines to include lecture preparation, Curriculum Vitae, post graduate employment and pre-credentialing and verification.

• Coordination of RRC required didactic lecture series.

• Generates and maintains IRB protocol documentation.



Qualifications


Education/Training
High School diploma or equivalent. Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Licensure/Certification
None.

Experience
Two (2) years clerical or secretarial experience.


HIGHLY PREF:

Must be able to interact professionally with physicians in high-level settings

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