Residency Program Assistant

6 hours ago


Birmingham, Alabama, United States Cahaba Medical Care Foundation Full time

Duties and Responsibilities:

  • Performing administrative duties for GME Manager, Residency Program Coordinator(s) and Faculty members
  • Screening calls and emails sent from reception
  • Managing multiple didactics, meeting, and trip calendars for GME Manager, Residency Program Coordinator(s), and Faculty members
  • Making travel, meeting and event arrangements for residency program
  • Creating spreadsheets and presentations as directed by the GME Manager, Residency Program Coordinator(s) and Faculty members
  • Organizing, maintaining, and filing digital files and records
  • Preparing and editing correspondence, reports, and presentations
  • Providing quality customer service
  • Assist with other overflow work as directed by the GME Manager or Residency Program Coordinator
  • Assisting with various similar tasks for other members of the residency team as directed by the GME Manager
  • Assisting with resident credentialing
  • Occasionally traveling to other sites to assist with meetings / projects (including overnight stays for out of town events)

Required Skills:

  • Excellent organizational, interpersonal and communication skills
  • Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe, Zoom)
  • Project coordination experience
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.
  • Ability to work well with various levels of internal management and staff as well as outside vendors and clients
  • High level of flexibility and willingness to help with the daily tasks
  • Prompt, reliable attendance at the office

Required Qualifications:

  • Associate Degree in administrative assistant/business administration/management field, or equivalent experience (at least 2 years in a clerical/administrative position)

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