Current jobs related to Administrative Manager - Salt Lake, Utah - University of Utah Health

Details

Open Date

12/05/2025

Requisition Number

PRN43758B

Job Title

Administrative / Office Services Management

Working Title

Administrative Manager

Career Progression Track

M00

Track Level

M3 - Manager

FLSA Code

Administrative

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

40-hour Full Time, 8am – 5:00pm, some flexibility

VP Area

Academic Affairs

Department

Elect & Computer Engineering

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$70,000 to $80,000

Close Date

01/30/2026

Priority Review Date (Note - Posting may close at any time)

12/19/2025

Job Summary

The Administrative Manager provides strategic, operational, and supervisory leadership for the Department of Electrical and Computer Engineering ( ECE ) in the John and Marcia Price College of Engineering ( PCE ). As a key advisor to the Department Chair and liaison to college and university offices, this role directs the department's administrative, academic, and personnel processes to ensure smooth, compliant, and efficient operations.

The Administrative Manager oversees an administrative support team; coordinates complex faculty, student, and staff workflows; and leads process planning, policy implementation, and organizational improvements that support a large and growing department. This position reports to the PCE Director of Administration.

Learn more about the great benefits of working for University of Utah:

• Excellent

health care coverage

at affordable rates

+

14.2% retirement contributions

that vest after four years

• Generous

paid leave time

+

10 paid Holidays

per year

+

50% tuition reduction

for employee, spouse, and dependent children

+

Flex spending accounts

+

Free transit

on most UTA services

• Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel

• Professional development opportunities

The ECE Department is targeting to hire at the "Manager, Administrative / Office Services Management" job level based on their business need and budget.

Responsibilities

Essential Functions:

In collaboration with the Department Chair and PCE leadership, the Administrative Manageroversees administrative and academic functions for the Department.

Strategic & Administrative Leadership:

+ Serve as primary administrative and operational support for the Chair and academic operations of the ECE department; manage communications, priorities, and departmental workflow coordination.

• Oversee day-to-day department operations, academic operations, manage cyclical and ongoing administrative workflows, proactively anticipate emerging needs, and ensure compliance with university, college, and federal regulations.

• Contribute to the development and execution of the department's mission aligned planning and strategic initiatives.

• Collaborate with leadership to develop and implement policies and procedures that improve administrative operations and staff support.

• Maintain departmental records, documentation systems, data reports and UBox structures to support efficient and transparent operations.

• Monitor and address concerns, complaints, and suggestions, ensuring timely and effective resolution to sustain high levels of service satisfaction.

Staff Supervision & Workforce Management:

+ Supervise administrative staff, providing coaching, performance management, UUPM goal setting, and workload coordination.

• Conduct hiring, onboarding, reclassification, remote-work agreements, and staff training.

• Responsible for managing the staff schedule, including timekeeping ( MYTIME ), time-off requests, and hybrid work schedules.

• Manage monthly staff meetings, cross-training, and annual staff retreats.

• Identify, share, and encourage participation in professional development opportunities. Ensure ongoing competency of staff team and awareness of situational opportunities for peer-learning.

Faculty Affairs & Academic Administration:

+ Monitor and coordinate all faculty review processes ( RPT , TFR , and CAV ). Serve as support for review subcommittees and the Department Advisory Committee ( DAC ).

• Responsible for maintaining faculty personnel records (excluding payroll) and activity reporting in Elements.

• Manage faculty processes, i.e., award nominations, sabbaticals, leave of absence, emeritus requests, and phase retirement requests.

• Manage faculty searches and hires (postings in PeopleAdmin, approvals, and required appointment documents). Assist search committees with candidate interviews and campus visits.

• Attend and take minutes at faculty and department leadership meetings.

• Oversee support of ABET , curriculum and course management, course fees, schedules, grade changes, student evaluations, and senior interviews.

• Provide administrative support and coordinate efforts between the Department of Electrical and Computer Engineering Department in Salt Lake City and the University of Utah Asia Campus in South Korea.

Event Planning & External Engagement

• Plan and execute with support staff major departmental events including the Faculty Retreat, External Advisory Board meetings, Chair's List Luncheon, Technical Open House, and student events.

• Maintain industry, donor, alumni, and institutional contact list and support outreach efforts.

Hiring and Personnel Processes

• Manage faculty, staff, and student hiring processes through PeopleAdmin, including posting, approvals, interviews, and offer letters.

• Support J-1 and H-1B visa processing in coordination with ISSS and OGC .

• Oversee affiliate appointments and campus access requests.

Financial Oversight:

+ Provide salary recommendations for staff.

• Work with Department Financial Operations Manager to minimize costs: organize regular non-personnel expense audits, identify and understand opportunities for improvement, and provide outcome-based feedback.

• Purchasing – Maintain oversight for Department non-personnel expenses, including reallocation of purchasing card activity, approval of reimbursement requests, invoice tracking, contract renewals, and processing expense reports for travel.

Operations, Facilities, and General Administration

• Maintain records for physical space assigned to faculty, students, and research groups.

• Oversee departmental reports, surveys, and reviews.

• Draft and disseminate various forms of communication on behalf of department leadership.

• Ensure efficient communication channels and support for postdoctoral fellows, visitors, and research groups.

• Manage support for room scheduling, parking permits, mailroom assignments, kitchen schedules and office treat rotations.

• Act as a liaison for department leadership with faculty and staff, the college, university, and outside entities.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT :

1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Manager, Administrative / Office Services Management:

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

• Excellent communication skills and experience writing in a professional environment.

+ Proficiency in Microsoft programs: Word, Excel, PowerPoint, OneNote, Outlook, Teams.

• Quick-learner, adaptable, self-starter with exceptional organizational capabilities and ability to function independently and exercise sound judgment.

• Exceptional time management skills and ability to manage multiple responsibilities and competing deadlines with minimal supervision.

• Experience with faculty records and processes at the University.

• Flexibility and willingness to help where needed.

• Committed to fostering a collaborative, supportive, and team-oriented work culture.

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO /AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

Online reports may be submitted at

For more information:

To inquire about this posting, email:

or call

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

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