Office Manager

2 weeks ago

Geneva, New York, United States CCMI Inc. Full time $40,000 - $70,000 per year

Job Title: Office Manager & Bookkeeper

Location: Geneva, NY

Job Type: Full-Time or Part-Time

Reports To: Owner / President

Salary: Negotiable

Start Date: Immediately

About Us:

We are a growing manufacturing company specializing in the machining, forming, and fabrication of plastics. We pride ourselves on quality, efficiency, and a strong team culture. We're looking for a highly organized, detail-oriented Office Manager & Bookkeeper to oversee daily administrative functions and manage all bookkeeping responsibilities using QuickBooks.

Job Summary:

The Office Manager & Bookkeeper will play a key role in the daily operations of the company, ensuring smooth office administration and accurate financial recordkeeping. This position requires strong QuickBooks skills, excellent organizational abilities, and a proactive, hands-on approach to solving problems and supporting the team.

Key Responsibilities:

Bookkeeping (60%)

  • Maintain accurate financial records in QuickBooks (Desktop or Online)
  • Handle accounts payable and receivable, including invoicing and billing
  • Reconcile bank and credit card statements monthly
  • Process payroll or liaise with payroll provider
  • Prepare monthly, quarterly, and annual financial reports
  • Assist with year-end closing and prepare documents for CPA

Office Management (40%)

  • Oversee general office operations and supply management
  • Handle incoming calls, emails, and correspondence
  • Maintain organized filing systems (physical and digital)
  • Coordinate with vendors, service providers, and internal teams
  • Assist with HR tasks such as onboarding paperwork and employee records
  • Support production team with purchasing or order entry/expediting as needed
  • Implement and maintain administrative systems and procedures

Qualifications:

  • Proven experience in office management and bookkeeping roles
  • Proficiency in QuickBooks (Desktop or Online) is a must
  • Strong knowledge of basic accounting principles
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Exceptional organizational and time management skills
  • Ability to multitask and prioritize in a fast-paced environment
  • High level of accuracy and attention to detail
  • Excellent verbal and written communication skills
  • Experience in a manufacturing or small business environment a plus

Education & Experience:

  • Associate's or Bachelor's degree in Accounting, Business Administration, or related field (preferred)
  • Minimum 3+ years of bookkeeping and office administration experience
  • Experience in a Manufacturing Environment

Benefits:

  • Competitive salary
  • Paid time off and holidays (Full-Time)
  • 401K (Eligible after 1 year) (Full-Time)
  • Flexible work environment in a supportive team culture
  • Opportunity to grow with a dynamic small business

How to Apply:

Please send your resume and a brief cover letter outlining your experience and interest in the position to .

Job Types: Full-time, Part-time

Pay: From $17.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

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