Program Coordinator- Building Togetherness

Department:
Child Development: Early Education

Location:
Association Office

Compensation:
$50,000 - $55,000 / year

Description
The Building Togetherness Program Coordinator provides both operational and programmatic leadership to ensure the successful planning, coordination, and execution of curriculum, events, and family engagement initiatives. This role balances logistical management with program development, supporting directors, staff, families, and external partners across the academic year.

This position will drive success in the following areas to achieve grant outcomes related to the Building Togetherness program.

Key Responsibilities
Program & Curriculum Support

• Ensure teaching and family engagement materials are well-prepared, culturally relevant, and easy for staff and families to use.
• Order, track, and distribute materials for seasonal units, multicultural resources, and parent engagement activities.
• Ensure timely communication with directors and staff regarding seasonal expectations and upcoming units.
• Research, select, and maintain titles for family lending libraries, including parent guidance resources.
• Review, edit, and update teaching materials, lessons, parent letters, and training resources on SharePoint in partnership with Education Specialist.
• Develop observation rubrics, training content, and video libraries for staff and families.
• Collaborate with research consultants on surveys, reporting, and program evaluation.
• Incorporate feedback from scholars and diverse community input to ensure cultural responsiveness in materials. Review survey results to improve program quality.

Family Engagement & Event Coordination

• Strengthen the YMCA's presence and value with families and the broader community.
• Create and manage annual calendars of Building Togetherness events across departments (Apple Picking, Festival of Lights, Carnivals, Movie Screenings, etc.).
• Develop communication templates, attendance expectations, and director and/or staff facilitator guidelines for events.
• Coordinate logistics for events, including invitations, VIP outreach, transportation, food ordering, books, and giveaways (e.g., honey, T-shirts, student gifts).
• Design and support event materials, including decor guidelines, trifold boards, and marketing collateral (in partnership with Marketing).
• Capture and share event highlights for use on websites and publications.

Administrative Support

• Manage the operational and compliance tasks to ensure the program runs smoothly and meets funder requirements.
• Maintain master lists, reports, and resource guides to support staff and directors, ensuring reporting deadlines are met.
• Manage grant budget; ensuring spending is within grant guidelines and utilized in a timely manner.
• Responsible for ordering supplies, approving decor lists, and maintaining SharePoint resources as they relate to Building Togetherness.
• Serve as a key point of contact for vendors, VIP guests, and external partners.
• Provide additional grant support to the leadership team as needed.

Skills, Knowledge & Expertise
QUALIFICATIONS:
Bachelor's degree in Education, Nonprofit Management, Business Administration, or related field.

Minimum 2 years of experience in program coordination, event planning, or administrative management.

Experience with multicultural materials and culturally responsive programming preferred.

Strong organizational and project management skills, with the ability to manage multiple priorities across at once.

Excellent communication skills—both written and verbal.

Proficiency with Microsoft Office, SharePoint, and project management tools.

Work Environment:
Occasional evening and weekend hours may be required to support events, training, or family engagement activities.

Must be able to travel between YMCA locations, program sites, and administrative offices.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Ability to physically and verbally interact with youth, families, and staff in a variety of educational and recreational environments.

Ability to lift amounts up to 20 pounds

Job Benefits
Why work at the Y?
The YMCA of Greater Boston is an incredible place to have a fulfilling career or enjoy part-time employment — all while we are supporting and strengthening our communities, because our community is our cause. When you join us in your career here, you can look forward to:

• Developing your leadership skills in a caring, challenging & diverse working environment.
• Exploring a wide range of opportunities as you learn new skills and functions.
• Shaping the future of young children while making a difference each day for our communities and each other.
• Engaging in YMCA career training programs and working alongside those who have the same passion.
• A healthy work/life balance
• Comprehensive benefits including:
• FREE YMCA Membership for you.
• Discount on Specialty Programs like Personal Training and Swimming Lessons.
• Discounted or FREE family membership.
• Robust Retirement Plan up to 10%. (see eligibility requirement)
• Health, Dental, and Vision Benefit Package.
• Vacation and Sick Time (PT receive sick time)