Legal Administrative Assistant

We offer our professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, we continually invest in their growth and development as employees and as people. We reward exemplary professional efforts at every level of the firm.

Interested applicants may apply for open positions using the link below. You are not considered an applicant unless you apply online using this site. We only accept applications for open positions and do not accept general inquiries.

Carlton Fields is seeking a Legal Administrative Assistant for its Los Angeles office.

Candidate will have a minimum of five to seven years of litigation experience focusing on Complex Civil Litigation, Commercial Litigation, National Class Action, Multi-District Litigation, Mass Torts, Business Litigation and Trial Support. Qualified candidates must demonstrate professionalism, strong organizational and client service skills. This position will support Shareholders, Of Counsel and Associates in a busy office.

Duties of the position include, but are not limited to:

• E-Filing and E-Service with Federal and State Courts
• Proficiency with local court rules
• Mastery of Microsoft Word, including styles, numbering and schemes, Excel, Adobe, redlining (Litera Compare), and Best Authority
• Assisting attorneys in preparing, proofreading, and revising documents
• Preparing briefing binders
• Calendaring using Vision Compulaw
• Maintaining files and records using document management system experience is preferred (firm uses iManage)
• Submitting new business intake, conflict check requests, preparing engagement letters
• Coordinating and tracking of client billing
• Processing vendor invoices
• Preparing expense reimbursement, budget and check requests
• Coordination and handling of client audit requests
• Scheduling travel, appointments and maintaining of calendars, reminders
• Strong verbal and written communication
• Strong attention to detail and follow up
• Working independently and as part of a coordinated team
• Availability to work overtime
• Cross-desk support for LA Office Legal Administrative Assistants during absences or other office workflow needs

The salary range for this role in California is $90,000 - $100,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. Please click here to view the EEO is The Law poster and supplement. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing When contacting us, please provide your contact information and state the nature of your accessibility issue. We will only respond to inquiries concerning requests for reasonable accommodation.