Automotive Office Manager

4 days ago

Jacksonville, Florida, United States Gravity Autos Chicago Full time $42,000 - $72,000 per year

Job Overview

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office. The ideal candidate will possess strong leadership skills, exceptional communication abilities, and a comprehensive understanding of office management practices. This role requires a blend of administrative expertise, human resources knowledge, and financial acumen to support our team effectively.

Responsibilities

  • Manage day-to-day office operations, ensuring efficiency and productivity.
  • Oversee scheduling and calendar management for team members.
  • Coordinate event planning and logistics for company functions.
  • Supervise office staff, providing training and development opportunities.
  • Handle vendor management, including negotiating contracts and maintaining relationships.
  • Maintain accurate bookkeeping and payroll records using Dealertrack DMS.
  • Issue checks and manage Accounts Payable and Receivable
  • Implement clerical procedures such as filing, data entry, and document management.
  • Ensure effective communication within the team and with external partners through professional phone etiquette and correspondence.
  • Provide support in human resources functions, including recruitment, onboarding, and employee relations.
  • Utilize multi-line phone systems to manage incoming calls efficiently.

Qualifications

  • Proven experience in office management or administrative roles is essential.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Experience in dealership office management is a plus but not required.
  • Proficiency in Dealertrack DMS for financial management tasks.
  • Excellent communication skills, both written and verbal.
  • Demonstrated supervisory experience with a focus on team management and development.
  • Familiarity with schedule management and calendar coordination tools.
  • Ability to handle multiple tasks simultaneously while maintaining attention to detail.
  • Knowledge of budgeting principles and bookkeeping practices is preferred. Join our dynamic team as an Office Manager where you can contribute your skills to create an organized, efficient, and welcoming work environment

Job Type: Full-time

Pay: $ $29.22 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Experience:

  • Dealership Office Manager: 1 year (Required)

Ability to Commute:

  • Jacksonville, FL Required)

Ability to Relocate:

  • Jacksonville, FL 32225: Relocate before starting work (Preferred)

Work Location: In person

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