Accounting Administrative Assistant

1 week ago

Philadelphia, Pennsylvania, United States Real Property Solutions LLC Full time $40,000 - $60,000 per year

About Real Property Solutions (RPS)

Real Property Solutions is a national consulting firm specializing in property repositioning and building systems, with over 30 years of experience guiding owners through due diligence, acquisition, development, leasing, management, and disposition of real estate assets.

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We're committed to delivering real results through real ownership experience, and we're looking for a dedicated professional to join our team and support our continued growth.

Job Type:

Open to
Full-Time

and
Part-Time

candidates 

Your Role

As an Administrative / Accounting Assistant at Real Property Solutions, you'll play a key role in ensuring smooth operations across administrative and accounting functions. You'll collaborate closely with our property, accounting, and management teams to maintain critical logs, review contracts and leases, and support efficient financial processes. 

Key Qualifications:

  • Ability to
    multitask

and
meet assigned deadlines

in a fast-paced environment

  • Strong
    analytical and problem-solving skills

  • Excellent
    attention to detail

and organizational skills

  • Proficient in
    Microsoft Outlook, Excel, and Word

  • Experience with
    YARDI Accounting Software

  • Strong written and verbal
    communication skills

  • Ability to
    prioritize tasks

and manage competing deadlines with minimal supervision

  • Excellent
    recordkeeping

and
data management

abilities

  • High level of
    professionalism

and
confidentiality

when handling sensitive financial information

  • Team player with a positive attitude and a proactive approach to learning and process improvement

Job Responsibilities:

  • Maintain
    Certificate of Insurance (COI)

&
W-9 logs

, track expiration schedules, and obtain updated COIs as they expire

  • Maintain
    Property Utility Logs

  • Maintain
    Invoice Logs

and batch contractor & consultant invoices for payment

  • Maintain
    Multi-Year Invoice Logs

for year-end CAM reporting

  • Create yearly
    Property Budgets

  • Review
    Leases

for setup of CAM charges, tenant vs. landlord cost responsibilities, commencement dates, and related items

  • Use
    YARDI Accounting Software

for accounting and reporting tasks

  • Track, create & submit
    Tenant Invoices

  • Provide
    administrative support

to the accounting and operations teams

Why Join RPS?

  • Be part of a
    forward-thinking

real estate consulting firm with over three decades of experience

  • Work in a culture that values
    accuracy, collaboration, and professional growth

  • Gain exposure to
    diverse property portfolios

and real estate operations

  • Opportunity to
    grow within the company

as you develop your skills and expertise

  • Team player with a positive attitude and a proactive approach to learning and process improvement

Job Responsibilities:

  • Maintain
    Certificate of Insurance (COI)

&
W-9 logs

, track expiration schedules, and obtain updated COIs as they expire

  • Maintain
    Property Utility Logs

  • Maintain
    Invoice Logs

and batch contractor & consultant invoices for payment

  • Maintain
    Multi-Year Invoice Logs

for year-end CAM reporting

  • Use of
    YARDI Accounting Software

for accounting and reporting tasks

  • Review
    Leases

for setup of CAM charges, tenant vs. landlord cost responsibilities, commencement dates, and related items

  • Provide
    administrative support

to the accounting and operations teams

  • Perform additional
    administrative tasks

as requested

Why Join RPS?

  • Be part of a
    forward-thinking

real estate consulting firm with over three decades of experience

  • Work in a culture that values
    accuracy, collaboration, and professional growth

  • Gain exposure to
    diverse property portfolios

and real estate operations

  • Opportunity to
    grow within the company

as you develop your skills and expertise

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