Front Office Assistant
1 day ago
Job Description:
We are seeking a highly organized and detail-oriented Travel &
Front Office Administrative
Coordinator
fluent in Japanese and English
. This role combines travel administration, front office support, and customer badging management to ensure seamless operations for internal stakeholders.
Responsibilities:
- Manage employee badging process with high accuracy and attention to detail.
- Track, reconcile, and administer travel expenses for domestic and international business travel.
- Coordinate meetings, video conferences, travel itineraries, and maintain calendars.
- Serve as front office point of contact: greet visitors, answer calls, and manage correspondence.
- Maintain documentation, filing systems, and robust Excel spreadsheets.
- Support supplier relationship management and respond to travel-related inquiries.
- Prepare reports, presentations, and expense reconciliations.
- Perform other administrative duties as required.
Qualifications:
- Fluent in Japanese and English (both written and spoken).
- Strong attention to detail, communication, and customer service skills.
- Excellent Excel skills and ability to manage complex spreadsheets.
- Minimum
2 years of clerical, administrative, or front office experience (or equivalent training). - Prior travel or badging experience preferred but not required; training provided.
- High school diploma or equivalent (additional education may substitute for experience).
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