Current jobs related to Administrative Office Coordinator - Delray Beach, Florida - City of Delray Beach

  • Office Administrator

    2 weeks ago

    Pompano Beach, Florida, United States Granite and Marble Factory LLC Full time

    Job SummaryWe are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for ensuring the smooth operation of our office, managing administrative tasks, and supporting various departments. This role requires a detail-oriented individual who can manage multiple priorities while providing...

  • Dental Office Manager/Treatment Coordinator

    2 weeks ago

    Delray Beach, Florida, United States FLOSS Dental Full time

    Floss Dental is a growing, modern PPO dental practice in Delray Beach.We are building a high-performance, patient-focused office and are looking for an experienced front-office leader to help us scale.This is not a basic receptionist position.This role is ideal for someone who understands treatment coordination, scheduling strategy, patient communication,...

  • Office Administrator

    2 weeks ago

    Boynton Beach, Florida, United States Jewish Early Childhood Center Full time

    Chabad of Greater Boynton BeachNow Hiring: Administrative & Operations CoordinatorChabad of Greater Boynton Beach is seeking a highly organized, efficient, and experienced administrative professional to join our team. This is a key role supporting the daily operations of our vibrant organization and community center.The ideal candidate is:Exceptionally...

  • Office Coordinator

    2 weeks ago

    Pompano Beach, Florida, United States Specialty Flooring Inc. Full time

    Benefits:IRACompetitive salaryEmployee discountsOpportunity for advancementPaid time offTraining & developmentBenefits/PerksCompetitive CompensationCareer Growth OpportunitiesJob SummaryWe are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees,...

  • Construction Office Administrator

    2 weeks ago

    Palm Beach Gardens, Florida, United States Walker Property Services, LLC Full time

    The Construction Office Administrator will provide administrative and clerical support to the construction team and help maintain smooth day-to-day office operations. You will be responsible for managing office procedures, assisting with project documentation, coordinating schedules, and supporting the overall project management team. This position is a...

  • Office Coordinator

    2 weeks ago

    West Palm Beach, Florida, United States SQUAN Full time

    The Office Coordinator's primary focus is providing administrative support to the Construction and/or Office Manager and overall project team. They must be able to manage and coordinate a variety of departmental activities under limited supervision. Individual is expected to be aware of business activities and events as they relate to the site they...

  • Office Coordinator

    2 weeks ago

    Boynton Beach, Florida, United States Maxim Healthcare Services Full time $20 - $21

    Field Support Specialist Location: Boynton Beach, FL Hourly Rate: $20 – $21 per hour + $2,000 Annual Bonus Potential Support Operations. Drive Excellence. Grow Your Career. Maxim Healthcare is seeking a detail-oriented Office Coordinator (Field Support Specialist) to provide essential operational support to our local office. This role is perfect for...

  • Administrative Officer, Senior

    2 weeks ago

    Pompano Beach, Florida, United States Broward County, Florida Full time

    REQUIREMENTS AND PREFERENCESThe Broward County Board of County Commissioners is seeking qualified candidates for Administrative Officer, Senior Water & Wastewater ServicesPlease Note: This announcement will remain open until a sufficient number of applications are received and may close at any time. General DescriptionPerforms responsible professional and...

  • Office Construction Coordinator

    2 weeks ago

    Pompano Beach, Florida, United States Servpro Full time

    Do you love helping people through difficult situations? Then don't miss your chance to join our Team as a new, Construction assistant Coordinator . In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage "Like it never even happened" Our Franchise is seeking someone...

  • Event Coordinator Administrative Assistant

    5 hours ago

    Pompano Beach, Florida, United States Peacock's Pantry Boutique Catering Full time

    PPeacock's Pantry Catering is seeking a detail-oriented and enthusiastic Part-Time Event Coordinator Administrative Assistant with a passion for planning and executing special events.In this role, you will work closely with clients, vendors, and internal staff to ensure each event is organized, communicated, and executed seamlessly. The ideal candidate...

Administrative Office Coordinator

3 weeks ago

Delray Beach, Florida, United States City of Delray Beach Full time

Veteran's preference applies
EEO Statement
The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services

Non-Smoking
The City of Delray Beach is a Non-Tobacco Workplace.
The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.

This is an administrative support position to the Clean and Safe Administrator. This work involves advanced office management and coordination of services. This is an administrative position of moderate complexity requiring strong organizational skills to coordinate, oversee and monitor a wide variety of procurement contracts and agreements, professional and technical services agreements, memoranda of understanding and similar documents ranging from routine to complex. This work involves monitoring contract processing procedures and activities, reviewing contract requests and proposals. Work is performed under the supervision of the Clean and Safe Administrator.
The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

  • Answer telephones and assist with inquiries.
  • Assists with coordinating budget preparation for the department which includes developing and coordinating budget preparation, schedules and assisting the department to ensure timely completion of the annual budget.
  • Track expenditures for operating budgets for training and supply budgets for various divisions to ensure compliance with budgetary limits. Perform intermediate technical entries for authorized budget transfers.
  • Organizing documentation for upcoming meetings
  • Assists with preparation of department policies and procedures
  • Assists with employee and divisional processes and employee manuals
  • Conducts research on bench marking with partners and other cities for better practices
  • Assists with public records requests; performs research and retrieval of records.
  • Assists with the preparation and maintenance of department records.
  • Work collaboratively with internal departments to plan and anticipate contract timeline milestones and deliverables.
  • Enter invoices into Tyler New World and create check requests when applicable.
  • Assist in preparing Accomplishment Reports.
  • Acts as back up for payroll entry, invoice entry and departmental credit card reconciliation for departmental expenditures.
  • Participation required in Emergency Management i.e. Damage Assessment Team.
  • Performs all functions and responsibilities according to the Palm Beach County Commission on Ethics Code of Ethics.
  • Fosters positive employee relations and employee morale on a City-wide basis.
  • Graduation from an accredited two-year college with an Associate degree in Accounting, Economics or Business Administration.
  • Or a High School Diploma or GED certificate and five (5) years or more of verifiable work experience involving staff assistance and advanced clerical support.
  • Three (3) years or more experience in budgeting and/or moderately complex accounting work.
  • Must have a State of Florida Notary Public or acquire one within one (1) year of employment.

Knowledge of office practices and procedures. Ability to understand and follow oral and written instruction. Ability to make arithmetic computations and tabulations accurately and with reasonable speed. Skill in typing accurately. Skill in the use of data input equipment. Ability to work on projects independently. Ability to follow written and verbal directives. Conduct research for best practices. Skill at interpersonal relationships. Knowledge of business English, spelling and punctuation, to prepare documents and compose letters, etc. Knowledge of the Department's and City's policies, procedures, practices and codes. Ability to operate a PC, keyboard, computer or mouse. Ability to analyze a variety of administrative problems and to make sound recommendations. Ability to schedule clerical staff. Abilityto manage and prioritize routine, specialized and complex assignments and problems utilizing knowledge acquired through prior education, training, and experience. Ability to communicate effectively in oraland written form. Ability to adapt to an evolving and continually improving environment. Requires demonstrated ability to utilize personal computer and office software such as MS Word, MS Excel, MS Outlook and MS PowerPoint.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with
the organization's mission, goals, and policies; report for work promptly and properly prepared at
the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.
A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

Physical Demands/Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk, kneel, bend, stoop and stand. The employee must occasionally lift and/or move up to 15 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Ability to sit at a desk and view a display screen for extended periods. Work inside in an office environment.

SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job-related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.