Accounts Payable Coordinator

2 weeks ago

Buffalo, New York, United States BestSelf Behavioral Health Full time $50,000 - $60,000 per year

FLSA Status: Non-Exempt

Range of Pay: $27-$29 per hour

SUMMARY OF DUTIES

The Accounts Payable (AP) Coordinator reports to the Accounts Payable Supervisor and provides day-to-day transactional and administrative support within the Finance Department. This position is responsible for coordinating and processing the organization's accounts payable transactions, ensuring that all vendor invoices are reviewed, coded, and paid accurately, timely, and in accordance with company policies and vendor terms. The AP Coordinator works collaboratively with vendors, program and administrative departments, and members of the finance team to resolve discrepancies, maintain organized and auditable records, and support effective, compliant financial operations across the organization.

POSITION RESPONSIBILITIES

  • Review, code, and enter vendor invoice accurately and in a timely manner.

  • Verify invoice accuracy, appropriate authorization, budget alignment and compliance with company policy and funder requirements.

  • Coordinate with internal departments to resolve missing approvals or discrepancies prior to payment.

  • Monitor AP inbox and respond to vendor/internal inquiries in a timely manner.

  • Process weekly, bi-weekly, and monthly payment runs, including checks, ACH, and other approved payment methods.

  • Ensure payments are made in accordance with vendor terms and internal controls.

  • Reconcile vendor statements regularly and resolve outstanding issues in collaboration with the Accounts Payable Supervisor.

  • Maintain organized and auditable records in accordance with agency policy and retention requirements.

  • Support the implementation and use of automated invoice processing tools and accounting system enhancements.

  • Assist with monthly and year-end close procedures.

  • Assist with year-end 1099 processing and reporting.

  • Support audits by providing documentation/responding to auditor requests.

  • Completes all trainings required by the agency.

  • Performs all other duties as assigned.

QUALIFICATIONS

  • Associate's degree in business/accounting or related field

  • 3 years of accounts payable/general accounting experience required. Experience in a high-volume AP environment preferred.

  • Knowledge of Accounts Payable/computerized accounting and data management systems. Intacct experience preferred but not required.

  • Knowledge of tax rules related to vendor payments (e.g., 1099 reporting) & exposure to digital invoice processing tools preferred.

  • Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.

  • Ability to build and maintain positive business relationships with all stakeholders (including vendors, all levels of employees, etc.).

  • Effective work skills such as being thorough, persistent, resourceful, and productive.

  • Strong attention to detail and accuracy.

  • Ability to manage multiple priorities and meet deadlines.

  • Excellent organizational and communication skills.

  • Excellent problem-solving skills and a proactive approach to resolving issues.

  • Must be able to lift up to 20 pounds, bend, and use a step stool for filing.

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