Gift Processing and Administration

Job Description

The Development Office at the CUNY Graduate Center is seeking a Gift Processing Specialist and Administrator. In this role, the incumbent will handle gift processing, prepare donor acknowledgements, support database management, and assist with general office operations.

The position works closely with the President's Office, the Provost's Office, and the Office of Finance and Administration to ensure donors receive timely, accurate, and thoughtful communication. The incumbent will also take part in Development Office events.

Duties

Reporting to the Administrative Director for Institutional Advancement, the Gift Processing Specialist and Administrator is responsible for processing and acknowledging gifts, maintaining accurate database records, and providing essential administrative support to the Development Office.

Duties include:

• Process all gifts to the Graduate Center Foundation (checks, GiveGab gifts, gifts of stock, online gifts, pledges, pledge payments, recurring gifts, wire transfers) in Raiser's Edge/ RENXT.
• Create new donor records, update profiles, and maintain high data quality and security.
• Prepare receipts and acknowledgements for all gifts and maintain all gift transmittal files.
• Balance gift batches and reconcile with records in the business office.
• Generate financial reports, gift lists, and data extracts for development staff.
• Help maintain Advancement files including paper and electronic files pertaining to donors, special projects, the GCF Board, Foundations, Corporations, etc.
• Prepare weekly gift reports and other custom reports as needed.
• Works closely with the business office to ensure gifts are allocated to the correct fund and deposited in a timely fashion.
• Help with fund maintenance including creating new funds, deactivating funds, updating managers and co-signers, transfer between funds, and other fund issues that may arise.
• Work closely with the Database Manager to ensure all gifts are processed correctly in RE, troubleshoot technical issues, and run custom queries for reporting.
• Generate financial reports, gift lists, and data extracts for development staff and the business office.
• Assist with providing administrative support for the Foundation Board including setting up for Board meetings, committee meetings, and Foundation cultivation events.
• Assist with office operations including processing invoices, maintaining and ordering supplies, checking general office email and voicemail accounts, sorting office mail, and responding to general inquiries.
• Help with database clean-up and mailings.
• Other duties as assigned.

Essential Skills and Qualifications:

• Associate's Degree or equivalent educational courses.
• Proven experience with Blackbaud Raiser's Edge/NXT software.
• Strong data entry, accuracy, and proofreading skills.
• Excellent organizational skills and ability to manage multiple tasks.
• Discretion and ability to handle confidential donor information.
• Good communication (written/oral) and customer service skills.
• Proficiency with MS Office (Word, Excel).

RFCUNY Employee Benefits and Accruals

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.