Administrative Assistant

1 week ago

Albertville, Minnesota, United States JB INSURANCE Full time

Job Summary

Join our dynamic team as an Administrative Assistant, where you will be the backbone of our operations In this energetic role, you will provide essential support to ensure smooth day-to-day activities. Your organizational skills and attention to detail will shine as you manage various administrative tasks, engage with customers, and maintain an efficient office environment. If you thrive in a fast-paced setting and enjoy being the go-to person for all things administrative, we want to hear from you

Responsibilities

  • Manage front desk operations, greeting visitors with a warm and professional demeanor.
  • Handle multi-line phone systems, ensuring excellent phone etiquette while directing calls appropriately.
  • Maintain accurate filing systems and perform data entry tasks to keep information organized and accessible.
  • Utilize QuickBooks for bookkeeping tasks and assist with financial record-keeping.
  • Provide exceptional customer service by addressing inquiries and supporting clients effectively.
  • Coordinate calendar management for team members, scheduling appointments and meetings seamlessly.
  • Assist with proofreading documents to ensure accuracy and professionalism in all communications.
  • Leverage Microsoft Office and Google Workspace tools to create reports, presentations, and other essential documents.

Requirements

  • Proven experience in an administrative role or similar position, showcasing your clerical expertise.
  • Strong computer skills with proficiency in Microsoft Office Suite and Google Workspace applications.
  • Excellent organizational skills that enable you to manage multiple tasks efficiently while prioritizing effectively.
  • Bilingual abilities are a plus, enhancing communication with diverse clientele.
  • Familiarity with front desk operations and customer support practices is highly desirable.
  • Experience as a dental or medical receptionist is advantageous but not mandatory.
  • Strong typing skills with attention to detail in data entry and documentation processes.
  • Time management skills that allow you to meet deadlines while maintaining high-quality work. Join us in creating an inspiring workplace where your contributions are valued We are dedicated to fostering an environment that supports your growth both personally and professionally. Be part of our team today

Job Type: Part-time

Pay: $ $15.00 per hour

Expected hours: 20 – 35 per week

Work Location: In person

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