Executive Administrative Assistant

5 days ago

Brentwood, Tennessee, United States GEODIS Full time

Executive Administrative Assistant

Who We Are:

GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power
A Better Way to Deliver
for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.

Your role on the team: (job description)

  • Maintains executive management team members' calendars and schedules
  • Prepares and issues communication pieces on behalf of executive management team members
  • Assists with preparation of PowerPoint presentations
  • Schedules travel arrangements
  • Manages contract process including coordination of Company signatures, electronic and original record-keeping, dispersal to appropriate parties, and follow-up on external signatures
  • Edits, compiles, and distributes quarterly packages to Board of Directors in advance of board meetings
  • Prepares and records expense reports for executive management team members on a timely basis
  • Ensures that an optimal level of office supplies, letterhead and envelopes for assigned management team is maintained
  • Coordinates meetings as needed to include communicating with attendees, setting up the room, ensuring equipment and supply needs are met, and having refreshments and/or meals available as needed
  • Ensures an adequate level of drinks and supplies are maintained in the break room and meeting rooms as assigned
  • Provides additional administrative support to others or with other tasks as assigned
  • Files as needed
  • Provides back up relief to the Receptionist as needed

What you need: (requirements)

  • Minimum 2-3 years experience supporting executive leadership in an administrative capacity
  • PC proficiency to include strong Microsoft Office skills with Word, Outlook, Excel and PowerPoint

Bonus if you have: (Preferred requirements)

  • Excellent written and verbal communication skills and organizational skills
  • Ability to type 65 WPM
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manual
  • High attention to detail
  • Ability to anticipate needs
  • High sense of urgency

What you gain from joining our team: (benefits)

  • Access wages early with the Rain financial wellness app.
  • Free telemedical access to doctors and therapists through FirstStop Health available first day of employment
  • Health, dental, and vision insurance after 30 days of employment
  • 401k match
  • Paid maternity and paternity leave
  • Access to career development, employee resource groups, and mentorship programs
  • Employee discounts
  • Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
  • Free financial wellness programs
  • Daycare discount program
  • Opportunities to volunteer and give back to your community
    • more

Join our Team

  • Visit our website at

    and chat with our virtual recruiter, Sophie, to fast-track your way to an interview.

OR

  • Text
    DELIVER
    to
    88300
    to Apply1

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