Management Intern

JOIN THE CITY OF ORANGE AS A MANAGEMENT INTERN IN THE FINANCE DEPARTMENT

The City of Orange is seeking a motivated and highly collaborative Management Intern to support our Finance Department. The ideal candidate will demonstrate strong written and verbal communication skills, exceptional customer service, and a positive, can-do attitude. We are looking for someone who values teamwork at all levels of the organization and brings relevant financial or business coursework or experience to the role. The finalist must be comfortable working in a highly structured environment and contributing as part of a cohesive team.

This is a part-time (19 hours/week), non-benefited position. The incumbent will be required to undergo a thorough background investigation.

Under immediate supervision, performs a variety of routine administrative, project-related, and department-specific assignments in support of a City department/division; researches, writes, and presents reports and recommendations; and performs other duties as required.

Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Performs a wide variety of administrative, project-related, and department-specific assignments to assist a City division/department and to receive on-the-job exposure to municipal government processes, projects, programs, and issues.
• Tracks water usage for all public landscapes; gathers field data for asset inventory; research specifications and costs of items for quotes; updates planning and operations documents such as information binders and trail maps.
• Performs a variety of administrative and/or technical tasks in support of City programs; answers phones and assists the public.
• Researches, writes, and presents reports and recommendations on a variety of municipal government topics and public policy issues.
• Assists in researching grants and writing grant applications.
• Assists in the coordination of data and materials for the department or division.
• Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
• Makes copies; collates materials; files copies of letters, memoranda, reports, and other materials in department and/or central files; maintains a variety of records and files.
• May assist with routine accounting and bookkeeping functions as needed.
• Performs other duties as assigned.

Knowledge of:

• Research and report preparation methods and procedures.
• Basic principles and procedures of record keeping.
• Modern office procedures, methods, and computer equipment and applications.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

Ability to:

• Learn basic principles of municipal government management.
• Perform administrative, technical, and office support work with accuracy, speed, and minimal supervision.
• Provide varied secretarial and office administrative work requiring the use of tact and discretion.
• Collect and compile information and data; prepare related reports.
• Learn and understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Learn, interpret, and apply administrative and departmental policies and procedures.
• Compose correspondence and reports from brief instructions.
• Organize, maintain, and update office database and records systems.
• Make accurate arithmetic, financial, and statistical computations.
• Enter and retrieve data from a computer with sufficient speed and accuracy.
• File materials alphabetically, chronologically, and numerically.
• Organize own work, coordinate projects, and set priorities.
• Operate modern office equipment including computer equipment and software programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Current enrollment in an accredited four-year college or university, or equivalent to a Bachelor's degree from an accredited college or university with major coursework in finance, political science, business administration, public administration, or a closely related field.
• One (1) year of public contact experience is preferred.

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas and visiting and walking Parks and other sites may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Disaster Service Worker:

All employees of the City of Orange are designated by both State law and City ordinance to be "Disaster Service Workers." In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from the employees' normal work assignments and may continue through the recovery phase of the emergency.

City Mission, Vision, and Values:

Incumbents in all City positions are expected to exhibit the behavior characteristics reflected in the City's Mission, Vision, and Values statements in the performance of their duties: The City of Orange is committed to excellent service for our residents, businesses, and visitors. As an organization, the City of Orange is the leader in delivering the highest level of service to meet current and future needs of the community. The City's values include Teamwork, Accountability, and Excellence.