Senior Executive Assistant

2 weeks ago

Smithfield, Utah, United States Fidelity Investments Full time
Job Description:Senior Executive Assistant

The Role

This is an outstanding opportunity for an experienced administrative professional who has a passion to learn and pitch in wherever needed. This role requires both strong organizational and process skills related to your administrative duties, as well as creativity and resourcefulness related to solving problems in support of aligned leader and teams.

The Expertise and Skills You Bring

  • A bachelor's degree preferred, or secretarial certificate/ related work experience.
  • 3+ years of relevant experience preferably in a professional office environment
  • Effective time management skills, with ability to prioritize and balance multiple tasks simultaneously, reacting and thinking quickly while cutting through ambiguity.
  • Ability to be proactive and communicate effectively with all levels of Fidelity.
  • Possess strong Microsoft Office software experience and have the aptitude to learn new technology quickly.
  • Experience with driving process improvements and demonstrate creativity in solving them.
  • You have unrivaled attention to detail and consistent delivery of the highest quality of work.
  • Strong collaboration skills and enjoy working with a diverse, high performing team.

The Value You Deliver

  • Assist assigned leaders with daily schedule, calendars, meetings, travel, and expenses.
  • Handling updates to organizational headcount charts, performance, scorecards, communication and other materials as needed.
  • Creating and updating Microsoft Office suite of documents (e.g. Word, Excel, PowerPoint, Visio etc.) as needed.
  • Communicating as liaison with other internal departments.
  • Coordinating meetings internally and externally, preparation of agenda, meeting facilities and distribution of materials.
  • Provide support for onsite visits and events in coordination with aligned teams.
  • Knowledge Librarian for internal user procedure documents
  • Perform project related duties as needed
Certifications:Category:Administration

Most roles at Fidelity are Hybrid, requiring associates to work onsite every other week (all business days, M-F) in a Fidelity office. This does not apply to Remote or fully Onsite roles.

Please be advised that Fidelity's business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.

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