Senior Coordinator, Member Relations, Global Outreach, and Awards Administration

Department:
Member Relations and Awards

Reports to:
SVP, Member Relations, Global Outreach and Awards Administration

Job Type:
Full-time – Regular

Job Classification:
Hourly (Non-exempt)

Workplace Location:
Los Angeles – 8949 Wilshire

Summary/Objective:

The Senior Coordinator provides high-level administrative and logistical support to the Senior Vice President, Member Relations, Global Outreach and Awards Administration. This role is responsible for leading the year-round administrative and operational needs of the Writers Branch and Directors Branch, including membership review cycles and Oscars submissions processes. The position also supports meetings (Branch Executive Meetings, Task Forces, Board of Governors), events (Oscar Week, Oscars, Member Receptions), and a variety of branch-related projects.

The ideal candidate is highly organized, efficient, diplomatic, ethical, and proactive, with the ability to anticipate needs, offer feedback, and contribute innovative ideas to improve workflow. They are also tech-savvy and an excellent communicator.

Essential Functions of the Job:

• Serve as the primary point of support to the SVP on all Writers and Directors Branch matters, including year-round membership review and Oscars submissions processes.
• Provide comprehensive administrative support, including scheduling meetings, sessions, calls, making travel arrangements, and managing invoices and expense reimbursements.
• Function as Chief of Staff for the International Pillar of the Member Relations, Global Outreach, and Awards Administration by managing team meetings, note-taking, and performing high-level, sensitive tasks as needed.
• Lead administrative support for the Writers and Directors Branch Governors and Executive Committees, sub-committees, and task forces, including scheduling, preparing, and presenting materials
• Work with the Membership admin team in answering phones and replying to emails as needed on a rotational basis.
• Create and maintain internal data, demographics, records, and documents pertaining to the Writers and Directors Branches and their Executive Committees.
• Maintain organized and consistent meeting minutes and reports, including attendance numbers, for immediate delivery for executive review.
• Organize and oversee Awards Submissions, including the collection of required script materials from General Entry submissions for the Academy Reading Room.
• Create, review, proofread, and edit a variety of documents, press releases, and communications for accuracy, proper formatting, and spelling to ensure consistent and correct output.
• Build and maintain year-round diplomatic relationships with the Branch Governors, the Academy staff, and the branch members.
• Serve as the main liaison overseeing all submissions for technical system development in conjunction with the Academy IT team for the Directors and Writers branch submissions systems.
• Promptly respond to inquiries and issues regarding rules and bylaws by overseeing three email inboxes related to the Directors and Writers branch.
• Produce and lead events, receptions, or gatherings (live or virtual) related to the Directors and Writers branch, including budgets, RSVPs, logistics, execution, and post-reports.
• Support the Member Relations, Global Outreach and Awards Administration team with tasks related to Oscars day, Governors Awards, and other high-profile events.
• Assist in compiling materials, review process, and other tasks related to the International Pillar, including the International Feature Film Submissions process, the International Engagement Committee, and the Dues Sponsorship Fund as needed.
• Other duties and special projects assigned by the SVP and Chief of Membership, Impact and Industry.

Required Competencies:

• A bachelor's degree is required.
• Must have reliable transportation.
• 2-3 years of prior administrative experience, preferably in the film industry or with a film organization required.
• Proficiency in technical aspects related to film materials, including film trafficking, media QCing, and troubleshooting of media deliverables.
• Advanced skills in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint).
• Highly professional verbal and written communication skills with special attention to detail and accuracy.
• Ability to maintain professionalism, discretion, and confidentiality when working with high-level executives, VIPs, Board of Governors, Academy Members, and the public.
• Ability to work independently and cooperatively with other members of the Member Relations and Awards team, as well as other Academy departments and outside companies.
• Ability to work and meet deadlines under pressure and change tasks as needed.
• Flexibility to work some nights and weekends, sometimes on short notice.

Preferred Qualifications:

• Experience with relational databases recommended; CRM and Airtable proficiency desired.

Required Vaccination:
Full vaccination against COVID-19 is required, including any booster vaccinations as applicable.
Exception:
Medical and religious accommodations approved by the Office of People & Culture.

Compensation:
The expected salary range for this role is $ $25.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off, including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage