Project Management Specialist

About Child Mind Institute
We're dedicated to transforming the lives of children and families struggling with mental health and learning disorders by giving them the help they need. We've become the leading independent nonprofit in children's mental health by providing gold-standard evidence-based care, delivering educational resources to millions of families each year, training educators in underserved communities, and developing tomorrow's breakthrough treatments.

Position Details
You will play an important role in a three-year, grant-funded expansion of the Child Mind Institute's Professional Training Program. In the first year, the focus will be on targeted outreach to high-need school districts in New York City and California, with national expansion planned in the following years. You will lead outreach and engagement efforts with district leaders and education networks, develop strategic materials, and help coordinate professional training opportunities. The Project Management Specialist will also provide high-level administrative support to two Senior Directors, ensuring efficient scheduling, communication, and organization of partnership efforts.

Reporting to the Senior Director, School and Community Programs, this is an exempt, full-time position located in our San Mateo office. This position requires a minimum of four (4) days per week in the office, on a schedule determined by your supervisor. The in-office requirement and schedule are subject to change based on the needs of the program and the organization.

You Will

• Lead outreach efforts to expand school-based mental health training programs, starting with high-need districts in New York City and building toward national growth. Develop and implement strategic outreach plans to engage district leaders, education networks, and important partners across priority regions.
• Research district priorities, mental health initiatives, and policy trends to inform targeted outreach and expansion strategies.
• Create compelling materials—including one-pagers, presentations, and toolkits—to support outreach, stakeholder engagement, and professional learning efforts.
• Track outreach activities and district engagement in Salesforce; collaborate with the data team to support reporting on grant deliverables and program outcomes.
• Represent the organization at mental health and education events to build visibility and cultivate new district and community partnerships.
• Provide proactive administrative support to two Senior Directors, including managing calendars, preparing materials, and coordinating outreach-related communications.
• Support funding and sustainability efforts by assisting with grant research, funder reports, and ongoing communication with partners.

You Have:

• Bachelor's degree in education, psychology, social work, public health, communications, or a related field.
• Minimum of 5 years of relevant experience in school district partnerships, program coordination, training implementation, outreach, or administrative support— in education mental health settings, or a related field.
• Proficiency with digital tools (e.g., Google Workspace, Canva, PowerPoint) to develop outreach and training materials.
• Experience using Salesforce or similar CRM platforms to manage outreach, track engagement, and support reporting.
• Experience working within grant-funded programs or initiatives, with an understanding of reporting requirements, deliverables, and funder communications.
• Experience supporting or coordinating events, training, or meetings with external partners.

Our Benefits
Our great compensation package and benefits include medical insurance, 401(k), paid parental leave, dependent care, discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website .

Pay Range
The salary range for the position is posted. Factors such as candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations affect the salary offered within this range. In addition, this salary may be subject to a geographic adjustment (according to a specific city and state and depending on the role), if an authorization is granted to work outside of the location listed in this posting.

EEO Disclaimer
Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity. We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.

We provide equal employment opportunities to all employees and applicants for employment, regardless of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship status, marital status, military or veteran status, physical or mental disability, genetic information, medical condition, or any other characteristic protected by applicable federal, state, or local laws.

In compliance with California law, we also prohibit discrimination based on reproductive health decision-making, status as a victim of domestic violence, sexual assault, or stalking, or any other category protected by the California Fair Employment and Housing Act (FEHA). In New York, we extend this prohibition to include status as a victim of domestic violence, familial status, or any other characteristic protected by the New York State Human Rights Law (NYSHRL).

Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions. If you require an accommodation to participate in the application process or perform your job, please contact our HR Department at

This policy applies to all aspects of employment, including recruitment, hiring, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.