Administrative Assistant

3 days ago


Trenton, New Jersey, United States KWS Pvt. Ltd Full time

Administrative Assistant III

Location: 33 West State Street, 8th Floor, Trenton, NJ 08608

Mode Of Work- Onsite

Duration-6 Months'

Work Hours: Negotiable:8-4, 8:30-4:30, or 9-5

Lunch: 1 hour (unpaid)

Pay rate- $24.24/hr on W2 Without Benefits

  • Support staff are needed to assist the Procurement Bureau/General Services Unit with administrative tasks while the Division is short-staffed.
  • Coordinates and schedules meetings.
  • Responds to Vendor and Agency emails and telephone calls, as requested.
  • Provides complex, direct, technical assistance to professional buying staff engaged in completing sophisticated procurements, special analytical projects, or investigations.
  • Compiles documentation for and creates contract award files, which may include scanning hard copy files.
  • Prepares correspondence to Vendors for contract extensions or contract maintenance.
  • Prepares correspondence to Vendors for various forms required as part of a Contract Award.
  • Reviews and verifies that required forms have been submitted as part of bid proposals.
  • Maintains a list of key contract expiration dates for buying staff and supervisors.
  • Assists in tabulating complex bid proposals from multiple vendors.
  • Collects background information for and assists in preparing simple commodity specifications.
  • Collects accurate purchasing and production data as a basis for periodic management reports.
  • As required, schedules and participates in bidders' conferences.
  • Prepares procurement-related correspondence and reports.
  • Coordinates the maintenance of essential contract and bid records and files.
  • Organizes contract award files for archiving.
  • Maintains physical space and organization of the unit.
  • Maintains, updates, and organizes virtual/shared files.

Job Type: Contract

Pay: Up to $24.24 per hour

Expected hours: 40 per week

Experience:

  • Administrative Assistant : 4 years (Required)
  • Procurement: 1 year (Required)

Ability to Commute:

  • Trenton, NJ Required)

Work Location: In person



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