Administrative Assistant
3 days ago
Administrative Assistant III
Location: 33 West State Street, 8th Floor, Trenton, NJ 08608
Mode Of Work- Onsite
Duration-6 Months'
Work Hours: Negotiable:8-4, 8:30-4:30, or 9-5
Lunch: 1 hour (unpaid)
Pay rate- $24.24/hr on W2 Without Benefits
- Support staff are needed to assist the Procurement Bureau/General Services Unit with administrative tasks while the Division is short-staffed.
- Coordinates and schedules meetings.
- Responds to Vendor and Agency emails and telephone calls, as requested.
- Provides complex, direct, technical assistance to professional buying staff engaged in completing sophisticated procurements, special analytical projects, or investigations.
- Compiles documentation for and creates contract award files, which may include scanning hard copy files.
- Prepares correspondence to Vendors for contract extensions or contract maintenance.
- Prepares correspondence to Vendors for various forms required as part of a Contract Award.
- Reviews and verifies that required forms have been submitted as part of bid proposals.
- Maintains a list of key contract expiration dates for buying staff and supervisors.
- Assists in tabulating complex bid proposals from multiple vendors.
- Collects background information for and assists in preparing simple commodity specifications.
- Collects accurate purchasing and production data as a basis for periodic management reports.
- As required, schedules and participates in bidders' conferences.
- Prepares procurement-related correspondence and reports.
- Coordinates the maintenance of essential contract and bid records and files.
- Organizes contract award files for archiving.
- Maintains physical space and organization of the unit.
- Maintains, updates, and organizes virtual/shared files.
Job Type: Contract
Pay: Up to $24.24 per hour
Expected hours: 40 per week
Experience:
- Administrative Assistant : 4 years (Required)
- Procurement: 1 year (Required)
Ability to Commute:
- Trenton, NJ Required)
Work Location: In person
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