Administrative Assistant 6-8 Department Heads

15 hours ago

Lexington, Massachusetts, United States Lexington Public Schools Full time

Position Title:  Administrative Assistant - 6-8 Department Heads (English, Math, Science, Social Studies, and World Language)


Reports to:   Middle School Department Heads/Principals

TERMS OF EMPLOYMENT:  Administrative Staff - 10 months with an additional 5 days prior to the beginning of the school year and an additional 5 days at the end of the school year.

Class B with benefits according to the LEA Unit D collective bargaining agreement.  

January 5, 2026 start date.  30 hours per week. $ $38.88 per hour.

JOB GOAL: Employee performs a variety of secretarial and financial duties to manage the operations of the offices and support middle school department heads at both middle schools. 

ESSENTIAL FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. 

Maintain records of purchases, balances and expenditures for department heads/tracking in accordance with the Finance Department's guidelines Requisition the purchase of instructional materials; distribute as needed, and maintain inventory for each departmentComplete clerical functions related to communication with staff (compiling, copying, mailing, emailing)Complete, track, and maintain records related to payroll, attendance, expenses, and mileage for department heads as required by the districtCoordinate conference and travel for the department heads and staff members  Assist department heads in planning field trips for studentsMaintain supply closets, including inventorying, ordering and restockingMaintain department head calendars, booking appointments and meetingsCorrespond with Staff with updates, scheduling of meetings and observations, and instructions as required by the department headsMaintain and update all student records as needed by department headsPerform a variety of related duties as required by department heads 

EDUCATION & EXPERIENCE: 

High school diploma or equivalent and 1 – 2 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience. 

Must have knowledge of clerical and office management principles and practices, and computer systems, word processing, spreadsheet, G-Suite navigation and database software.

Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with staff.

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills.  Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.

Experience and commitment to working in a racially and culturally diverse teaching and learning community. 

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.

  • Administrative Assistant

    2 weeks ago

    Lexington, Massachusetts, United States Integrated Resources Full time $40,000 - $60,000 per year

    Company Description A Few Words About UsIntegrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every...

  • Test Administrator

    2 weeks ago

    Lexington, Massachusetts, United States Pearson Full time $36,880 - $38,400 per year

    DescriptionPearson VUE ) is the global leader in computer-based testing for information technology, academic, government and professional testing programs around the world. Pearson VUE provides a full suite of services from test development to data management and delivers exams through the world's most comprehensive and secure network of test centers in more...

  • Full Time Special Needs Nanny Needed for Sweet 6 Year Old

    1 week ago

    Lexington, Massachusetts, United States Boston Baby Nurse and Nanny Full time

    A sweet family in Lexington is looking for an experienced and engaging special needs nanny to join their team. Care will primarily be for their 6-year-old, who has level 2 autism. There are three other children in the home — an 11-month-old, an 8-year-old, and a 10-year-old. Applicants must have a minimum of three years of special needs experience, be at...

  • Administrator Assistant Position

    3 days ago

    Lexington, Massachusetts, United States Integrated Resources Full time

    Company Description A Few Words About UsIntegrated Resources, Inc is a premier staffing firm recognized as one of the tri-states most well-respected professional specialty firms. IRI has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every...

  • Test Administrator

    4 days ago

    Lexington, Massachusetts, United States Pearson Full time

    Pearson VUE ) is the global leader in computer-based testing for information technology, academic, government and professional testing programs around the world. Pearson VUE provides a full suite of services from test development to data management and delivers exams through the world's most comprehensive and secure network of test centers in more than 180...

  • Administrative Assistant III

    15 hours ago

    Lexington, Massachusetts, United States PSG Global Solutions Full time

    Company Description At Real we're always looking for new and ambitious people to help deliver exceptional service levels, change the lives of the candidates we represent and partner with some of the world's best pharmaceutical, biotechnology and medical companies.As specialists in recognising talent we pride ourselves on not just finding the best people for...

  • System Administrator

    13 hours ago

    Lexington, Massachusetts, United States Minuteman Group Full time

    Job Title: System Administrator (Onsite) Location: Lexington, MA Job Type: W2 Contract    Background/Need: The Group tackles key problems in the convergence of cybersecurity and the physical world in an interdisciplinary research and development environment. We focus on developing new capabilities in the areas of cyber-physical techniques for the DoD,...

  • Network Administrator

    6 days ago

    Lexington, Massachusetts, United States Consolidated Networks Corporation Full time

    Consolidated Networks Corporation (CNC) is hiring a network administrator for the ITF to work alongside the database administrators, system administrators and system engineers to build and test changes on the baseline test network prior to changes being made on the USAF operational network. These changes will be well documented to maintain integrity in the...

  • 0.5 FTE Long-Term Substitute Middle School Literacy Specialist

    2 weeks ago

    Lexington, Massachusetts, United States Lexington Public Schools Full time $4,600 - $46,100 per year

    POSITION TITLE: FTE Long-Term Substitute Middle School Literacy SpecialistReports to: ELA Department Head & Building PrincipalTerms of Employment:   To cover an immediate leave of absence through approximately January 12, 2026 unless circumstances dictate a change.$175 per diem for days worked. Non-benefits eligible, at-will position.JOB GOAL:  The...

  • Community Engagement Coordinator-Human Services Department

    2 weeks ago

    Lexington, Massachusetts, United States Town of Lexington Full time $50,400 - $71,400 per year

    EMPLOYMENT OPPORTUNITYTown of LexingtonWe are currently accepting applications for the part-time (15 hours per week) position.Community Engagement CoordinatorHuman Services DepartmentHourly Range: $30.47 – $34.77Non-BenefitedThe REQUIRED Town of Lexington application form a cover letter and resume must be received in the Town's Human Resource...