Executive Assistant

2 days ago

Far Rockaway, New York, United States Episcopal Health Services Full time

Who We Are:

St. John's Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically overlooked populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed facility provides people of all faiths with comprehensive preventive, diagnostic treatment and rehabilitative services, regardless of ability to pay.

Come Grow With Us

Type: Full-Time (75 hours biweekly)

Shift: Days

Hours: 8:30 AM - 5:00 PM

Salary:$75,000 - $85,000

Position Summary:

We are seeking a highly skilled and detail-oriented Executive Assistant to support executives at our busy, fast-paced community hospital in Queens, NY. This pivotal role requires someone who thrives in a dynamic environment, possesses exceptional organizational skills, and demonstrates the ability to manage complex calendars, coordinate meetings, and communicate effectively with hospital leadership, staff, and external stakeholders. The ideal candidate will have a polished presence, superb verbal and written communication skills, and the ability to handle sensitive and confidential information with discretion.

Key Responsibilities:

  • Calendar Management:

  • Oversee executives' calendars by scheduling and prioritizing meetings, appointments, and events. Ensure that all details are accurate and timelines are adhered to

  • Meeting Coordination:

  • Coordinate logistics for meetings, including room reservations, agendas, participant invitations, and preparation of materials.

  • Ensure executives are fully briefed ahead of time for each engagement.

  • Verbal and Written Communication:

  • Act as the primary point of contact for internal and external communications on behalf of the executive-suite. This includes drafting and reviewing correspondence, taking and transcribing minutes, and preparing reports or presentations.
  • Must demonstrate excellent writing and editing skills to craft clear, professional communication.
  • Travel and Event Planning:
  • Organize travel arrangements for executives, including flights, hotels, and transportation, and ensure travel schedules align with meeting commitments.
  • Assist with planning and coordinating hospital events, conferences, and special functions.
  • Relationship Management:
  • Foster and maintain professional relationships with hospital staff, board members, physicians, patients, and external stakeholders.
  • Represent the executives with professionalism, tact, and diplomacy.
  • Confidentiality and Discretion:

  • Handle sensitive information with the highest degree of confidentiality and professionalism, ensuring that all private and hospital-related matters are protected.

  • General Administrative Support:

  • Perform other administrative tasks as needed, including preparing reports, tracking action items, processing expense reports, and supporting other members of the executive team.

Qualifications:

  • High School Diploma/GED is the minimum education requirement for this role, which must be coupled with at least 8 years of experience as an Executive Assistant
  • Associates and/or Bachelor's Degree is the preference for this position.
  • Minimum of 5 years of proven experience as an executive assistant, administrative assistant, or similar role supporting C-suite executives, ideally in a healthcare or fast-paced environment.
  • Notary public preferred.
  • Exceptional written and verbal communication skills, with a keen attention to detail and the ability to convey information clearly and professionally.
  • Strong organizational and time-management abilities, with a demonstrated ability to manage multiple competing priorities.
  • Polished presence, with the ability to interact professionally with all levels of the organization and external stakeholders.
  • Expertise in calendar management, meeting coordination, and travel arrangements.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
  • Ability to maintain confidentiality and exercise discretion in all aspects of the role.
Education

Required

  • High School Diploma or GED or better

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

  • Executive Assistant

    5 hours ago

    East Rockaway, New York, United States MG Craft Kitchen Full time

    Job SummaryWe're looking for a highly organized and professional Secretary / Executive Assistant to join our team. this role is ideal for someone who thrives in a fast-paced environment, takes initiative, and enjoys working directly with clients.What you'll doManage and coordinate daily schedules, meetings, and appointmentsHandle phone calls, emails, and...

  • Clinical Systems Analyst II

    2 weeks ago

    Far Rockaway, New York, United States Episcopal Health Services Full time $6,240,000 per year

    Who We Are:St. John's Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed...

  • Clinical Informatics Specialist II

    2 weeks ago

    Far Rockaway, New York, United States Episcopal Health Services Full time $120,000 - $135,000 per year

    St. John's Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically overlooked populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the 257-bed facility...

  • CT Scan Technologist-Morristown Medical Center-Per Diem

    1 week ago

    Far Rockaway, New York, United States Atlantic Health Full time

    Job DescriptionJOB DESCRIPTIONResponsible for producing cross-section images of patients' internal organs and tissues for the diagnosis of medical issues. Interprets a physician's scanning instructions, administering contrast materials, preparing and operating the CT scan equipment, and position the patient to capture the appropriate images.Principal...

  • mit

    2 weeks ago

    Rockaway, New Jersey, United States Snipes USA Full time $40,000 - $80,000 per year

    SNIPES Manager in Training (MIT)Full Time HourlyWe live sneakers, streetwear, and neighborhood culture All Day Every DayWith more than 750 stores in Europe and the USA, SNIPES is one of the leading sneaker and streetwear retailers worldwide. Since opening its first store in Essen, Germany in 1998, SNIPES has been an integral part of street culture and is...

  • Assistant Residence Manager

    2 weeks ago

    Far Rockaway, NY, United States Birch Family Services Full time

    Job DetailsJob Location President St - Far Rockaway, NY Salary Range $20.17 - $24.47 Hourly DescriptionEssential Functions: • Assisting in maximizing the functioning of mentally/physically handicapped adults. • Ensuring quality services to all residents. • Assigning work assignments to DSP and overseeing Shift Supervisors on their duties. • Providing...

  • Assistant Store Manager FT

    2 days ago

    Rockaway, United States Lids Full time

    For New Jersey-based roles: Annual pay ranges may fall between $15,735.20 – $53,000. You may also be offered a bonus, and other benefits.EEO Statement:Hat World, Inc., Lids Holdings, Inc., dba Lids and subsidiaries is an Equal Opportunity Employer and is committed to complying with all federal, state, and local EEO laws. Hat World, Inc., prohibits...

  • Yankee Candle

    4 weeks ago

    Rockaway, United States Newell Brands Full time

    Yankee Candle - Retail Seasonal 2nd Assistant - Rockaway, NJPart-Time, OnsiteRockaway, New Jersey, USJob ID: 7546Newell Brands is a leading consumer products company with a portfolio of iconic brands like Graco, Coleman, Oster, Rubbermaid, Sharpie and Yankee Candle - and 24,000 talented teammates around the world. Our culture is built on values in action:...

  • Yankee Candle

    2 days ago

    Rockaway, United States Newell Brands Full time

    Yankee Candle - Retail 2nd Assistant Manager - Rockaway, NJPart-Time, OnsiteRockaway, New Jersey, USNewell Brands is a leading consumer products company with a portfolio of iconic brands like Graco, Coleman, Oster, Rubbermaid, Sharpie and Yankee Candle - and 24,000 talented teammates around the world. Our culture is built on values in action: Integrity,...

  • Assistant Manager, Operations

    1 week ago

    Rockaway, United States Gap Full time

    Assistant Manager, Operations - Rockaway Town Court (NEW STORE)Full time 343 Mt Hope Avenue, Rockaway, NJ, US 07866About GapGap has always been about optimistic American style. Starting with our very first store on Ocean Avenue in San Francisco, opened almost 50 years ago by Doris and Don Fisher. The thread that's run through those five decades is the...

  • Aerie - Merchandising Team Leader (Assistant Manager)

    2 weeks ago

    Rockaway, United States American Eagle Outfitters Full time

    Merchandising Team LeaderAs the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training and coaching your team into great merchants delivering AEO brand Visual standards every day. Through your leadership, your team always nails...

  • Corporate Development Analyst

    1 day ago

    Rockaway, NJ, United States Consolidated Chassis Management Full time

    Position Summary: CCM is seeking a highly analytical and driven Corporate Development Analyst to support the SVP of Finance and Executive Leadership Team (ELT) in driving key strategic and financial initiatives. This role sits at the intersection of strategic finance, M&A, and corporate development, playing a critical part in evaluating growth opportunities,...

  • Corporate Development Analyst

    2 weeks ago

    Rockaway, NJ, United States Consolidated Chassis Management Full time

    Position Summary: CCM is seeking a highly analytical and driven Corporate Development Analyst to support the SVP of Finance and Executive Leadership Team (ELT) in driving key strategic and financial initiatives. This role sits at the intersection of strategic finance, M&A, and corporate development, playing a critical part in evaluating growth opportunities,...

  • Corporate Development Analyst

    1 week ago

    Rockaway, NJ, United States Consolidated Chassis Management Full time

    Position Summary: CCM is seeking a highly analytical and driven Corporate Development Analyst to support the SVP of Finance and Executive Leadership Team (ELT) in driving key strategic and financial initiatives. This role sits at the intersection of strategic finance, M&A, and corporate development, playing a critical part in evaluating growth opportunities,...

  • Local MedSurg RN Job in Morristown, New Jersey

    2 days ago

    Rockaway, United States Gifted Healthcare Full time

    Responsibilities MedSurg RNs provide bedside care for a variety of patients and execute individualized patient assessments to create an individualized plan of care. MedSurg RNs prepare equipment and assist physicians during examination and treatment of patients. MedSurg RN job responsibilities include, but are not limited to:* MedSurg RNs prepare,...