Orthodontic Administrative Coordinator

2 weeks ago

Sun Prairie, Wisconsin, United States Monica Patrick Orthodontics Full time $35,424 - $46,640 per year

Our orthodontic practice is growing, and we're looking for someone special to grow with us

We're seeking an Administrative Coordinator for our start-up orthodontic office, a versatile team member who's comfortable wearing many hats.

In this role, you'll manage front desk responsibilities such as insurance verification, claim submission, and patient scheduling, while also having the opportunity to work directly with patients as a Treatment Coordinator.

We're searching for that unicorn — someone with orthodontic experience, excellent attention to detail, and a genuine passion for creating positive, caring experiences for our patients every day.

What does the perfect candidate look like to us?

  • Dependable and consistent availability
  • Strong time-management skills
  • A true team player
  • Quick to learn new things
  • Positive and upbeat attitude
  • Flexible and adaptable
  • Dedicated to a long-term career

Key Responsibilities:

  • Greet and assist patients with warmth and professionalism.
  • Manage insurance verification, claim submission, and patient billing.
  • Coordinate new patient consultations and present treatment plans.
  • Maintain accuracy in financial and scheduling systems.
  • Communicate effectively with patients, parents, and the orthodontic team.
  • Create, schedule, and post engaging social media content aligned with our brand voice.
  • Support the overall daily flow of the office and contribute to a positive team culture

Why you'll love being part of our team:

  • Consistent, reliable hours
  • A fantastic, supportive doctor
  • A beautiful, brand-new office
  • Amazing patients
  • Room to grow within the practice

Position Details:

  • Job Type: Administrative Assistant
  • Location: Sun Prairie, WI
  • Salary: $17–$23/hour

Required/Preferred Experience:

  • Orthodontic experience: 1 year (preferred, but not required)
  • Customer service: 1 year
  • Sales experience: 1 year (preferred, but not required)
  • Administrative skills: 1 year

At Monica Patrick Orthodontics, providing exceptional care to our patients is our top priority. We're looking for someone who will set a warm and welcoming tone for our practice while helping us exceed our patients' expectations.

If this sounds like the perfect opportunity for you, we'd love to hear from you Please send us a cover letter along with your resume, and let's start this exciting journey together. We can't wait to meet you

P.S. Check out our website

Job Type: Full-time

Pay: $ $23.00 per hour

Benefits:

  • Paid time off

Work Location: In person

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