Document Controls and Records Management Specialist

We are looking for Document Controls and Records Management Specialist for our Naval Reactors Facility project office 55 miles from Idaho Falls. Your role will be to provide support and oversight in the definition and implementation of Document Management and related systems for the Amentum Critical Mission Solutions Nuclear Projects and Consulting Line of Business programs and projects. Additionally, you may be responsible for assisting in the development of processes and procedures according to the dynamic needs of our clients and services. Experience should include knowledge of: document control processes; records archiving, retention, and destruction practices; and the ability to handle confidential information discreetly. Strong knowledge of document control and records compliance, digitization, and metadata integration is desirable. Must be a self-motivated, effective communicator, with a strong background in Records and Information Management within Engineering, Program Management, Procurement, and Construction Management services.

Amentum Nuclear Projects is a Tier 1 service provider to the U.S. Department of Energy and Atomic Energy of Canada Limited, we deliver safe and innovative solutions at complex nuclear cleanup and production sites. Our services include program management, decommissioning, environmental remediation, waste and nuclear material management, nuclear operations, consulting, and engineering and construction. We are currently executing many contracts, performing work that is essential to our clients' missions across a broad range of functional areas.

Responsibilities include:
The Document and Records Specialist is responsible for the creation, organization, management, and protection of both physical and electronic records and documents. This role ensures that all records are accurate, secure, accessible, and compliant with legal and organizational standards. The position includes primary and secondary, and occasional remote/telework work location responsibilities, requiring experience across physical and digital environments.

Document Control

• Process and distribute communications and information flow such as submittals, Requests for Information (RFIs), and document turnover.
• Create, revise, and format documents including contracts, reports, and manuals.
• Track and manage document version control to ensure accuracy and consistency.
• Verify that controlled documents include essential information such as dates, titles, and applicable signatures before processing.
• Ensure all documents are clear, concise, and compliant with regulatory standards.

Records Management

• Organize and maintain documentation (documents and records) during the design, construction, commissioning, closeout, and turnover phases of projects in hard-copy and electronic retention systems, as required.
• Organize, classify, and maintain records in a systematic and secure manner.
• Support the complete records lifecycle, including creation, classification, retention, archival, and compliant disposal.
• Digitize physical records and ensure proper indexing and storage.
• Assist in document and records audit processes.
• Respond to internal and external records requests.
• Maintain confidentiality and integrity of both physical and electronic records.

Systems and Technology

• Utilize and operate document management tools and electronic records management systems (ERMS).
• Collaborate with IT to troubleshoot and improve document systems.
• Train staff on document and records management systems.

Reporting and Support

• Provide direct contribution to the daily business of document and records management.
• Reporting for document and records management metrics and compliance.
• Document and track the disposition of records (e.g., archiving, destruction).
• Provide support for audits and legal inquiries.
• Ensure quality/compliance of Program document management plans and process, as well as alignment with Program and Corporate requirements and other duties as assigned.

Remote Work Responsibilities

• Access and manage electronic records securely from remote locations.
• Communicate effectively with team members and stakeholders via the Teams platform.
• Ensure remote work complies with organizational data security policies.
• Maintain productivity and responsiveness while working off-site.

At Amentum, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of more than 55,000, Amentum provides a full spectrum of professional services including consulting, technical, scientific and project delivery for the government and private sector. The Amentum business model allows us to successfully service our clients, leverage our integrated services, and provide our employees with growth opportunities while delivering global solutions to our client's local programs. We consistently receive high rankings from Engineering News-Record (ENR) in many classifications, including the categories of Top Design Firms

Requirements

• BA or BS desirable; High School diploma or equivalent is required as a minimum.
• Experience with Document Control and Electronic Records Management Systems (ERMS), such as Prolog, Documentum, SharePoint, ProjectWise, or similar platforms.
• Understanding of different personality types and communication styles for effective presentation, communication, and conflict resolution.
• Capable of extreme attention to detail
• Demonstrates the ability to perform responsibilities with minimal supervision and proactively resolve issues with limited direction.
• Self-motivated to initiate task when need is identified
• Ability to communicate complex information clearly and concisely.

Preferred Qualifications

• Person already residing a commutable distance from the SFHP project office near Scoville, ID to make the commute daily is preferred
• Experience with NQA-1 project/program document and records management requirements, processes, procedures, and solutions.
• Knowledge of records retention laws and best practices.

Essential Functions
Intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, and lifting. Lifting requirements limited to 20 lbs. in the form of supplies, drawings, etc. Longest distance carried of 50 feet. Hand manipulation is required for simple grasping, pushing and pulling, and fine manipulation. Right and/or left hands utilized. Occasional need to reach and/or work above the shoulder, for supplies, as well as below the shoulder for same. Must be alert to equipment in the field, there may be occasional travel, could work near construction job site equipment when in the field, occasional need to work near hazardous equipment and machinery, occasional need to walk on uneven ground, exposure to dust, gas or fumes, exposure to noise, extremes in temperature or humidity, and potential work at heights.

Project Information

Time will be split between two work locations:

Main work location for this position is approximately 55 miles from Idaho Falls

Secondary work location office in Idaho Falls.

At Amentum in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Zero workplace injuries, we believe that you'll find a flourishing career here at Amentum.