Administrative Assistant

2 weeks ago

Painesville, Ohio, United States Hallmark Excavating Inc Full time $57,200 - $65,000 per year

Job Overview

This position encompasses all phases of a busy construction office. This includes everything from phone answering to meeting scheduling to accounting processes. A strong accounting background is a must. This fast-paced office requires a highly organized and detail-oriented person. The position is crucial in ensuring the smooth operation of our office and providing exceptional support to owners, employees and customers. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to problem-solving.

Duties

  • Maintain organized filing systems for easy retrieval of documents.
  • Assist with calendar management, scheduling appointments, and coordinating meetings.
  • Provide customer support through effective communication and problem resolution.
  • Utilize Microsoft Office for document creation, spreadsheets, and presentations.
  • Proofread documents for accuracy and clarity before distribution.
  • Accounting tasks as needed, including invoicing, job costing, payroll and general ledger reconciliation.
  • Office management duties to ensure a productive work environment.
  • Handle tasks such as typing correspondence, managing mail, and ordering supplies.

Qualifications

  • Proven experience in an administrative role or similar position is preferred.
  • Proficiency in accounting processes is required.
  • Strong computer literacy with experience in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational skills with the ability to manage multiple tasks effectively.
  • Strong typing skills with attention to detail .
  • Demonstrated customer service skills with a focus on client satisfaction.
  • Ability to work independently as well as collaboratively within a team environment.
  • Time management skills to prioritize tasks effectively in a fast-paced setting.

Job Type: Full-time

Pay: $ $1,100.00 per week

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off

Work Location: In person

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