Proposal Coordinator- Federal Markets

For those who want to invent the future of health care, here's your opportunity. We're going beyond basic care to health programs integrated across the entire continuum of care. Join us to start
Caring. Connecting. Growing together.
The Proposal Coordinator will support the development of proposals for Federal opportunities through the entire proposal lifecycle. This role is responsible for supporting Proposal Managers for dedicated document management tasks, as well as providing full back-up and support during complex proposal cycles to include scheduling and meeting facilitation.

The Proposal Coordinator will maintain document quality, ensure ongoing and final formatting, organize and implement production compliance, and execute post-submission activities for archival and content management. This role will support the completion of proposals on time and on budget while meeting government requirements.

You'll enjoy the flexibility to work remotely * from anywhere within the U.S. as you take on some tough challenges.

Primary Responsibilities

• Under direction of the Proposal Manager or other proposal leads, the coordinator supports proposal development and communication/coordination of relevant RFx requirements, deadlines, and deliverables
• Interprets RFx instructions and outlines provided by Proposal Manager to develop proposal templates in alignment with Optum Serve brand and RFx requirements
• Develops compliance matrices that track all RFx requirements (Instructions, Evaluation Criteria, PWS/SOW)
• Creates and manages the White Glove Checklist throughout the proposal cycle and co-leads the White Glove Review
• Updates proposal templates and compliance matrices to reflect all changes upon receipt of amendments, throughout the proposal cycle
• Supports and conducts content queries as needed using key content management and AI tools, to contribute to proposal drafts or fill information gaps as the proposal evolves
• Supports proposal kickoff by collaborating with Proposal Manager and/or other proposal team leaders to interpret the proposal instructions and deliverables, contribute to kickoff slide deck, and organize and manage access to Teams site
• Provides proofreading and editing support as needed during document review cycles
• Supports color team reviews from pre-RFx draft to White Glove/final submission, by continuously managing format, access, and version control
• Collaborates with graphic designer to support the placement of graphics as needed and tracks graphic versions for accurate document status
• Supports the workflow steps for proposal archiving and content management updates as RFx are submitted
• Proactively communicates task status and barriers with Proposal Man and team members
• Collaborates with Contracts Lead to complete contractual forms/signatures required with proposal submission

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications

• 3+ years of experience interpreting and supporting complex RFPs in federal, state, and local government
• Advanced proficiency working with Adobe Acrobat and Microsoft Office Products (PowerPoint, Outlook, Word, Excel, Teams, SharePoint)
• Exceptional editorial skills
• Proven ability to manage multiple priorities and tasks in a fast-paced environment
• Exceptional time management skills and ability to adjust schedule to meet deadlines and deliverables
• Professional meeting facilitation skills and ability to interact effectively with all levels of internal staff, leadership, and external partners
• Ability to work independently and as part of a team
• Dedication to continuous learning and discovery with AI tools, Microsoft Planner, and other productivity tools and best practices

Preferred Qualifications

• Shipley certified in proposal management
• Professional training in editing and design
• Experience with 508-compliance applications
• Experience with federal healthcare proposals
• Experience with AI tools, Responsive, and/or other proposal content management tools and systems
• All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy.

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The salary for this role will range from $71,200 to $127,200 annually based on full-time employment. We comply with all minimum wage laws as applicable.

Application Deadline:
This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
OptumCare is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.