Operations Manager

2 days ago

New York, New York, United States HR Bull Full time

Operations Manager & Project Coordinator

HR Bull Consulting is seeking an Operation Manager and Project Coordinator for NYC. This company is a dynamic, client-focused design studio committed to delivering exceptional projects and experiences. The studio combines creative excellence with operational discipline to drive both performance and profitability. This experienced Operations Manager & Project Coordinator will be instrumental in leading the operational backbone—billing, procurement, logistics, and process efficiencies.

Role Summary

The Operations Manager & Project Coordinator plays a pivotal role in ensuring the smooth functioning of our business systems and processes. You will manage client billing, time tracking, vendor procurement, vendor payments, project profitability metrics, and administrative operations. This is a hands-on role requiring strong collaboration with design leadership, vendor partners, and internal teams.

Key Responsibilities

· Oversee all client billing processes, including design fee and product acquisition proposals.

· Manage time billing, time tracking (e.g., Harvest), and generate reports to support team productivity.

· Lead procurement activities: solicit quotes/estimates, place and oversee orders, resolve delivery/quality issues, and manage vendor payments.

· Support financial workflows tied to project profitability and productivity tracking (e.g., budget vs. actuals, variance reporting).

· Standardize and streamline administrative workflows across the studio (templates, SOPs, dashboards).

· Coordinate logistics for project deliverables as defined by Lead and Senior Designers (scheduling, vendor coordination, milestone tracking).

Qualifications

· Minimum of 2 years of experience in operations or finance within a professional firm (design, architecture, or professional services preferred).

· Formal financial training: MBA strongly preferred.

· Advanced proficiency in Excel and experience with financial/tracking tools.

· Experience with procurement and vendor management (sourcing, order tracking, payment reconciliation)

· Highly detail-oriented and organized, with strong communication and problem-solving skills.

· Ability to manage multiple priorities in a fast-paced environment and collaborate with creative teams.

What We Offer

· Opportunity to shape and improve operational systems at a design-forward studio.

· Engaging and creative studio environment in New York City.

· Competitive salary range of $75,000–$100,000 per year, commensurate with experience.

· Collaborative and inclusive company culture that values creativity and excellence.

Job Type: Full-time

Pay: $72, $100,000.00 per year

Benefits:

  • Paid time off

Work Location: In person

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