Surgery Scheduling Associate

1 week ago

Portland, Oregon, United States Adventist Health Full time $40,000 - $60,000 per year

In a bustling cosmopolitan area surrounded by nature, Adventist Health Portland has been one of the area's leading healthcare providers since the 1800s. In partnership with OHSU, we are comprised of a 302-bed hospital, 11 medical offices, home care services, comprehensive cancer care and a vast scope of award-winning services located throughout East Portland and the surrounding areas. There are many outdoor adventures readily available, including carving the snow at North America's only year-round ski resort, hiking along the Columbia River Gorge or taking a day trip to the unmatched beauty of the Oregon coast.

Job Summary:

Works with directors, managers and house supervisors to ensure appropriate staffing for the designated units. Looks ahead to fill vacant shifts with internal staff and external supplemental staffing if necessary. Inputs accurate and balanced master schedules, processes PTO, captures and reconciles leave management and absence according to policy, timecard helping hands, generates various reports, and assists with scheduling system updates and requests. Trains and acts as a resource to new staffing coordinators. Handles advanced scheduling.

Job Requirements:

Education and Work Experience:

  • High School Education/GED or equivalent: Required
  • Associate's/Technical Degree in administration or equivalent combination of education/related experience: Preferred
  • Three years' related experience: Preferred

Essential Functions:

  • Ensures units have appropriate amount of staff based on census and budget on a daily basis.
  • Manages daily time keeping and ensures associates have clocked in correctly. Updates any missed punches and corrects cost center if needed.
  • Schedules and balances the 6-week scheduling cycle, manages the schedule for associates going out on leave of absence and processes paid time off.
  • Generates reports for projected needs, and creates bi-weekly reports using Excel. Schedules system data. Assists scheduling system updates/change requests, placing tickets for new tasks to be built in scheduling system and tickets for new access requests. Assists with questions regarding scheduling system functions.
  • Trains new staffing coordinators during onboarding process to ensure associates are prepared for the role.
  • Performs other job-related duties as assigned.

Organizational Requirements:

Adventist Health is committed to the safety and wellbeing of our associates and patients. Therefore, we require that all associates receive all required vaccinations as a condition of employment and annually thereafter, where applicable. Medical and religious exemptions may apply.

Adventist Health participates in E-Verify. Visit for more information about E-Verify. By choosing to apply, you acknowledge that you have accessed and read the E-Verify Participation and Right to Work notices and understand the contents therein.

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