Facilities Manager

ABOUT KHAITE

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease. 

Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details. 

ABOUT THE OPPORTUNITY

We are looking for a Facilities Manager to join the KHAITE team. This role will be based out of the NYC HQ offices, and will be on-site 5 days/week. This Facilities Manager is responsible for ensuring that all office, retail, and showroom environments reflect the brand's commitment to excellence, functionality, and beauty. This role oversees the maintenance, safety, and daily operations of all physical spaces, ensuring they are well-run, impeccably presented, and aligned with the company's aesthetic and operational standards.

The ideal candidate combines strong technical and logistical expertise with a refined eye for detail and appreciation for design. They bring structure, efficiency, and calm to a fast-paced environment, ensuring each space not only functions seamlessly but embodies the essence of the brand. 

ESSENTIAL DUTIES & RESPONSIBILITIES

Facility Operations

• • Oversee daily operations, maintenance, and upkeep corporate offices, and showroom spaces.
  • Assist with general and overhead maintenance and upkeep of retail facilities
  • Implement preventative maintenance programs for HVAC, lighting, plumbing, electrical and general systems in corporate offices, showroom and retail stores.
  • Manage service requests and repairs, ensuring timely resolution with minimal disruption to business.
  • Manage the supply ordering for all corporate office locations.
  • Maintain and enforce safety, accessibility, and compliance standards across all locations.
  • Monitor facility performance and appearance to uphold brand presentation and operational excellence.
  • Lead facilities maintenance upgrades.
  • Collaborate with internal design and construction teams to ensure brand consistency and operation efficiency.

Vendor and Budget Management

• • Manage vendor relationships for janitorial, maintenance, security, and other facility related services.
  • Source and negotiate vendor contracts to ensure cost efficiency and high quality service for all KHAITE locations.
  • Track budgets, invoices, and service contracts with accuracy and transparency.
  • Evaluate performance metrics and identify areas for operational improvement.

Retail and Showroom Support

• • Partner with Retail and Visual Merchandising to ensure stores and showrooms meet presentation and functionality standards.
  • Support with the logistics of seasonal showroom preparation and retail openings. This includes and is not limited to arranging floor moves, electrical moves, and any maintenance repairs.
  • Manage set up and maintenance of utility related work in all locations.
  • Oversee minor buildouts, repairs, and renovations to align with design and brand specifications.
  • Collaborate with retail operations and store teams to optimize space utilization and enhance functionality

Safety and Sustainability

• • Ensure all facilities meet local, state and federal safety and building regulations (OSHA, ADA, fire codes).
  • Conduct regular inspections to ensure compliance and proactively identify potential issues.
  • Champion sustainability and energy-efficiency initiatives across all properties.

Brand Experience & Culture

• • Create and maintain spaces that reflect the brand's identity.
  • Foster an environment of care, organization, and attentiveness that enhances both the employee and guest experience.

Breakdown of Time Spent in Functional Areas

• • Corporate Offices: 55%
  • Retail: 35%
  • Showroom: 10%

SKILLS & REQUIREMENTS

Interpersonal Skills:

• Calm, proactive, and solutions-oriented; with an instinct for anticipating needs before they arise
• Exceptional organizational skills and attention to detail
• Clear and professional communication skills
• Ability to collaborate across operations, retail, and creative teams
• Ability to lift and move heavy objects

Education/Experience:

• 5-7 years of facilities management experience, ideally with a luxury retail, fashion, or design environment
• Strong technical understanding of building systems and preventative maintenance programs
• Proven experience managing multiple sites, budgets, and vendors
• Proficiency in facilities management systems
• Ability to travel as requested

Please note: This job description does not list all the duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.

OUR VALUES

• Creativity ~ We are always imagining, never imitating.
• Integrity ~ We do the right thing.
• Kindness ~ We value people and their ideas, so we act and speak with compassion.
• Agility ~ We move with intention, flexibility, and speed to stay ahead.
• Tenacity ~ We are insatiable. Our drive is relentless.

WE OFFER

The salary range is $105,000-115,000. The rate of pay offered will be dependent upon the candidates' relevant skills and experience. Other benefits include medical, dental, and vision programs, a company bonus plan, employee discounts and perks, a 401k plan with employer match, and other ancillary benefits.

KHAITE is an equal opportunity employer. We want to offer an inclusive environment of mutual respect where we welcome diversity and all our employees feel included, developed, and heard. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. KHAITE recruits and recognizes all types of talent and singularities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

New York Pay Range

$105,000 - $115,000 USD