Administrative Assistant

2 hours ago

Charlotte, North Carolina, United States Collabera Full time
Company Description

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. 

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Job Description

Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include:


• Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc.

 
• Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department;

 
• Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.)

 
• Performs travel reservations, including International/Visa requirements, and process travel/expenses

 
• Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive

 
• May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment

 
• Event Management, including Town Halls and misc. events 


• Other Ad Hoc business requests / activities as necessary 

Qualifications

Required: 


• 2-5+ years of experience as an Executive Assistant 


• Calendar and meeting management 


• Excellent communication skills. Ability to manage multiple phone calls in a professional manner

 
• The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience.

 
• Significant time management, organization, multi-tasking, attention to detail, and prioritization skills

 
• Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio)

 
• Proactive and anticipatory work ethic 


• Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis

 
• Ability to take on new responsibilities and work effectively under pressure and time constraints

 
• Familiarity with travel reservation process and systems 

Desired: 


• Executive-level support and/or support for multiple executives 


• Advanced administrative and analytical skills. 


• Business Support experience 


• Financial services support experience 


• Intellectually curious 

Additional Information

CzariaAbaloyan

  • Administrative Assistant

    6 days ago

    Charlotte, North Carolina, United States Search Solution Group Full time $60,000 - $80,000 per year

    Position Overview- Charlotte, NCTheAdministrative Assistantwill provide high-level administrative and operational support to thePresident of Salesand senior commercial leadership team. This individual will serve as a trusted partner—managing complex scheduling, coordinating communications, preparing reports and presentations, and ensuring the smooth...

  • Administrative Assistant

    5 days ago

    Charlotte, North Carolina, United States Integrated Deicing Services Full time $45,000 - $60,000 per year

    Administrative AssistantThe members of the Inland Group of Companies (IDS and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, aircraft fueling, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in three countries.Our employees receive the...

  • Substitute, Administrative Assistant

    7 days ago

    Charlotte, North Carolina, United States Charlotte Mecklenburg Schools Full time $30,000 - $60,000 per year

    General Definition of WorkThe Substitute, Administrative Assistant, under close supervision, performs temporary clerical work with minimal decision-making discretion while the regular administrative assistant is absent. Substitute, Administrative Assistants are temporary staff and are used as needed. Employee performs school-based and/or district-level...

  • Administrative Assistant

    6 days ago

    Charlotte, North Carolina, United States Century Fire Protection Full time $45,000 - $60,000 per year

    DescriptionSummaryResponsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments.Essential Duties and Responsibilitiesinclude the following. Other duties may be assigned.Perform clerical duties to support division operations.Assist with...

  • Administrative Assistant

    4 days ago

    Charlotte, North Carolina, United States City of Charlotte Full time $24 - $30

    Date Opened: Thursday, October 30, :00 AMClose Date: Thursday, November 13, :00 AMDepartment: General Services DepartmentSalary: $ $29.81 Commensurate with ExperienceWelcome to the City of Charlotte Charlotte is America's Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a...

  • Administrative Assistant

    6 days ago

    Charlotte, North Carolina, United States Aalberts integrated piping systems Full time $60,000 - $90,000 per year

    At Aalberts Integrated piping systems, we have the best, most complete flow control device and connection technology portfolio in the industry. Our goal is to make it an easier and better buying experience by being the only organization that offers a complete line of flow control devices and piping systems solutions.The Community You Will Join:At Aalberts...

  • Administrative Assistant

    8 hours ago

    Charlotte, North Carolina, United States Gray Construction Full time

    OverviewGray is looking to add an Administrative Assistant to their Charlotte, NC office ResponsibilitiesWhy Gray?Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the...

  • Administrative Assistant

    3 days ago

    Charlotte, North Carolina, United States ECS Limited Full time $45,000 - $55,000 per year

    What You'll Do:Document processing and transmission in a timely mannerWord processing and data entryRegistering projects and proposalsCreating foldersFiling, assembling and binding reportsFormatting and scanning documentsTransmitting documentsAssisting with answering phones and office mail deliveryProviding backup to other administrative personnel during...

  • Administrative Assistant

    5 days ago

    Charlotte, North Carolina, United States Maya Hospitality Group Inc Full time $40,000 - $60,000 per year

    Maya Hotels | 8632 Wilkinson Blvd, Charlotte NC 28214Join Maya Hotels and Take the Next Step in Your CareerAre you an efficient and results-oriented professional with a passion for hospitality? At Maya Hotels, we are seeking an Administrative Assistant to provide administrative support to the Co-CEO's and the VP of Operations when needed. This is a fantastic...

  • Administrative Assistant

    4 days ago

    Charlotte, North Carolina, United States U.S. Bank Full time $23 - $30

    At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed.  We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide,...