Current jobs related to building plans coordinator 1 - Flagstaff, Arizona - State of Arizona

DEPT OF EMERGENCY AND MILITARY AFFAIRS

The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—operations, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions.

BUILDING PLANS COORDINATOR 1

Job Location:

Work Location: Camp Navajo, Bellemont, AZ

Posting Details:

Salary: Up to $ per hour (DOE)

Grade: 20

Closing Date: January 15, 2026

Job Summary:

This position leads a team in the planning, preparation, review and examination of plans and specifications for AZ ARNG buildings and facilities, including assisting in budget preparation and providing project reports as required. The primary responsibility of the Building Plans Coordinator is to create specifications to define the project, recommends changes when required to correct defects, and maintain the projects within time and budgetary restraints. Duties include: project inspection for compliance, estimating project cost using estimate guides and computer programs, and participating in pre-bid and bid meetings with contractors and state and federal procurement and contracting office. The Building Plans Coordinator meets with contractors, architects, and engineers to discuss project matter, and serves as lead liaison between Dept. of Defense (Navy and Air Force) and the Ordnance Operations Department (OOD). Other duties include preparing documents for Procurement and Contracting Office (federal and State), estimating projects costs using estimate guides and computer programs, and preparing documents for the Navy, Air Force, & OOD for planning, progress and closing out of managed projects. The OOD manages all classes of infrastructure/real property (utilities, roads, railroad, bridges & trestles, and buildings Installation-wide, and customers nationwide, which may require travel out of state to coordinate projects. Out-of-State travel may be required for training purposes. Actively participates in promoting a continuous improvement workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.

Job Duties:

• Provides management and oversight of assigned OOD projects and contracted services. Coordinates with OOD managers in order to sustain ordnance storage facilities and infrastructure. Work with architects/engineers (A/E's) under contract and in-house personnel in planning, design, construction and maintenance contract documents required for new construction, infrastructure renovation and short/long-term maintenance.
• Ensures compliance with Federal, State, and Agency regulations, codes, and requirements compliance related to capital projects and facility maintenance regarding construction plans and specifications in support of the OOD Facilities Capital Construction and Maintenance Plans. Oversees project related environmental regulatory requirements (NEPA)/Cultural Resources are met for construction/renovation/maintenance activities. Provides Supervision Inspection & Overhead (SIOH) and construction management oversight to assure compliance with plans and specifications, and ensure project stays on schedule.
• Reviews and approves progress payment for consultants and contractors assuring the project stays within budget. Coordinate with Federal, State, and DEMA officials in new construction and renovation of State & Federal facilities to include but not limited to: ordnance magazines, above and below ground utilities, buildings, roads and rails. Develop and execute plans & specifications, bidding documents, contract management, and project closeout.
• Develop and execute OOD Capital Project and Maintenance Budgets to support short-, near- and long-term facility sustainment. Prepares and manages budget estimates and execution for short and long range capital and maintenance projects.
• Manages data collection systems. Visiting job sites while work is in progress to observe that plans and specifications are being followed during construction. Takes and/or directs materials sampling for quality assurance and quality control. Completes customer reports associated with control and quality management.
• Writes scopes of work and specifications for inclusion in contract documents. Works with federal and state contracting personnel in design, bidding, and construction of projects. Works with architects and contractors to design projects to meet customer and organization requirements. Maintains contract documents throughout the life of projects from design through construction.
• Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• All types of building construction, materials and methods and of the stages of construction when possible violations and defects may be most easily observed and corrected.
• Uniform building codes and of electrical, plumbing, mechanical and related codes.
• Laws and ordinances regulation building construction.
• State and federal contracting procedures.
• Military construction and specifications for contracting.
• Organization's methodologies and operations.
• Interrelationships among various internal & external organizational functions.
• Budget management and planning.

Skilled in:

• Planning and coordinating design & construction projects using both contract and in-house assets.
• Reading and interpreting plans and specifications, ability to compare to construction in progress.
• Construction inspection.
• Preparing detailed construction plans.
• Establishing effective working relationships.
• Problem solving
• Prioritizing and planning project activities.
• Excellent interpersonal, written and oral communication skills.
• Using cost control practices during construction and maintenance activities to assure project stay on schedule and within budget.
• Managing program budget and resource allocation.
• Working cross-functionally to solve problems and implement changes.

Ability to:

• Work independently.
• Write specifications.
• Manage large, complicated projects.
• Estimate construction costs.
• Analyze construction problems and prepare engineering solutions.
• Read blueprints and plans.
• Use computer applications and programs for tracking progress and reporting.
• Multi-task and manage multiple projects concurrently.
• Resolve conflicts within and between projects, customers, A/E's, & contractors.
• Lead a team to achieve goals
• Work collaboratively in teams and across organizations

Selective Preference(s):

Two years of experience in reviewing building plans and specifications. The preferred candidate should have any combination of experience, education, and training that meets the knowledge, skills, and abilities.

Pre-Employment Requirements:

• This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R
• In and out of State travel required.
• Must be a U.S. citizen. Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 1 investigation for the purpose of obtaining/maintaining a Common Access Card (CAC) within one year of hire.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Administration offers a comprehensive benefits package to include:

Sick leave

Vacation with 10 paid holidays per year

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

Health and dental insurance

Retirement plan

Life insurance and long-term disability insurance

Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Retirement:

Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).

Contact Us:

If you have any questions, please feel free to contact

DEMA is a smoke-free work environment.

ADA/EEO Employer

The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer