Events Coordinator, Senior

• 609424

• Flagstaff, Arizona, United States

• Campus Services & Activities

• Classified Staff

• Closing at: Jan :55pm MST

Special Information

• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.
• Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the NAU Authorized Driver Policy can be found on the NAU website.

About the Department/College

Unions and Activities, reporting under Campus Services and Activities, strives to offer the finest services and amenities for the students and visitors of Northern Arizona University through providing access to a variety of student services, being a hub for student support departments. Unions and Activities serves as the central hub for campus engagement, overseeing and supporting a wide range of events and programs that enrich student life. The department manages operations for key campus venues, including the University Union, University Union Field House, duBois South Union, Prochnow Auditorium, and other event spaces across campus. Unions and Activities is also home to SUN Entertainment and Yellow Bike.

About the Position

This position coordinates technical support and staffing for special events, meetings, and academic functions across campus facilities, including Prochnow Auditorium, Gammage event space, duBois Ballroom, University Union Field House, and other multipurpose areas. Responsibilities include managing event logistics, collaborating with campus partners and outside vendors, and ensuring successful execution of events. The role also oversees inspections and preventative maintenance for lighting, sound, and AV systems, working with NAU Facility Services, ITS, and contractors to schedule repairs and maintain functionality.

In addition, this position manages facility operations for key event spaces, ensuring compliance with safety and accessibility standards, overseeing inventory and procurement, and aligning operations with institutional goals. The role supervises and schedules student technical staff, supports evening and weekend events, and serves as a liaison for campus-wide programs such as Welcome Week and Homecoming. By providing reliable technical coordination and fostering strong campus partnerships, this position ensures high-quality event experiences and supports the mission of Unions and Student Activities.

Responsibilities Include

50% - Technical Support and Coordination

• Coordinate staffing and technical requirements for special events, meetings, and academic functions in facilities located across campus including Prochnow Auditorium, Gammage event space, duBois Ballroom, University Union Field House, and a variety of multi-purpose areas and shared use spaces.
• Support events managed by Unions and Student Activities, including coordinating with NAU Facility Services, campus partners, and outside vendors to ensure successful events.
• Coordinate, supervise, and execute inspections and preventative maintenance on lighting equipment, sound systems, and AV devices on a regular basis.
• Works with NAU Facility Services, NAU ITS, and outside contractors to schedule and perform necessary maintenance or repairs.
• Serve as a primary scheduling and event contact for facilities managed by Unions and Student and Activities as needed.

25% - Facility Operations & Management

• Oversight of operations and management for Prochnow Auditorium, Gammage event space, and meetings rooms in the HLC, including day-to-day staffing, interfacing with the centralized event management system, and ensuring alignment with institutional goals and student/client needs.
• Work with campus partners to ensure compliance with all local, state, and federal regulations, including health, safety, and accessibility standards; proactively identify and mitigate risk as needed.
• Oversee inventory management and procurement processes for equipment and supplies, ensuring cost-effective purchasing and secure storage.

15% -Supervision

• Hire, train and schedule student workers tasked with supporting technical event needs for indoor and outdoor spaces managed by Unions and Student Activities as needed.
• Support technical student staff for events in the University Union and duBois South Union for night and weekend events.

5% - Department Liaison

• Communicate logistical and resource requirements to campus partners to support campus-wide events, including Welcome Week, Family Weekend, Homecoming, Earth Jam, and other events, as needed.
• Serve as a representative of the Unions and Student Activities department for other campus departments and partners in event planning committees, task forces, and other coordinating groups.

5% - Other

• Perform additional responsibilities, as needed, to support the Campus Services and Activities department.

Minimum Qualifications

• Associates or Bachelor's Degree

• 3 years of progressively responsible administrative/coordinative program experience

• A combination of related education, experience, and training may be used as an equivalent to the above Minimum Qualifications.

Preferred Qualifications

• Valid AZ Driver's license.
• Experience with event planning and coordination.
• Experience working with college students.

Knowledge, Skills, & Abilities

• Comprehensive understanding of event planning processes, tools, and university policies.
• Knowledge of audio-visual systems, lighting equipment, and technical event requirements.
• Familiarity with scheduling and event management software (e.g., EMS) and inventory control processes.
• Understanding of health, safety, and accessibility regulations, as well as risk management practices.
• Strong planning, organizing, and coordination skills for managing multiple events and technical projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to streamline workflows and processes.
• Technical skills in inspecting, maintaining, and troubleshooting AV and lighting systems.
• Effective customer service and communication skills to support diverse stakeholders and event participants.
• Ability to supervise, train, and schedule student staff for technical event support.
• Communicate clearly and professionally with individuals from culturally diverse backgrounds.
• Analyze complex, non-routine situations and anticipate potential issues.
• Demonstrate strong problem-solving, organizational, and analytical capabilities.
• Balance competing priorities while maintaining attention to detail and compliance standards.
• Build collaborative relationships across departments to ensure successful event execution.

Compensation

• Salary range begins at $51,085. Annual salary commensurate with candidate's qualifications and related experience.

Pre-Employment Check

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check. Also, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements.

Notice of Availability of the Annual Fire and Security Report

Each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.

Immigration Support/Sponsorship

Northern Arizona University will not provide any U.S. immigration support or sponsorship for this position.

Submit your Application

You must submit your application by midnight of the application deadline.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at , , or PO Box 5633, Flagstaff AZ 86011.

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