Administrative Assistant III

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah:

Responsibilities

Essential Functions:

Supporting Ophthalmology Retina/Uveitis providers and housestaff in scheduling, academics, travel, clinical operations and processes management.

Acts as coordinator for provider schedules, meetings, fellowship rotations, performing advanced tasks with minimal supervision. Member of the administrative support team for cross coverage, backup support, team building activities, group support and departmental support.

Minimum Qualifications

EQUIVALENCYSTATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Administrative Assistant, III: Requires 3+ years of related experience.

Preferences

• At least 2 years of experience in a medical setting, with basic knowledge of medical processes.
• Medical terminology.
• Strong writing skills, communications skills and ability to organize complex projects with a high ability to multitask.
• Self-directed.
• Strong skills in decision making.

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

Online reports may be submitted at

For more information:

To inquire about this posting, email: or call

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at or or University Human Resource Management at if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Required fields are indicated with an asterisk (*).

• * What is your highest level of completed education?
• None
• High School Diploma or Equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree

• Doctorate Degree

• * How many years of related work experience do you have?

• Less than 2 years
• 2 years or more, but less than 4 years
• 4 years or more, but less than 6 years
• 6 years or more, but less than 8 years
• 8 years or more, but less than 10 years
• 10 years or more, but less than 12 years
• 12 years or more, but less than 14 years
• 14 years or more

Required Documents

• Resume

Optional Documents

• Cover Letter

Open Date

11/13/2025

Requisition Number

PRN43589B

Job Title

Administrative Assistants

Working Title

Administrative Assistant III

Career Progression Track

S00

Track Level

S3 - Skilled

FLSA Code

Nonexempt

Patient Sensitive Job Code?

Yes

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

Monday – Friday 8 am to 5 pm with some flexibility.

VP Area

U of U Health - Academics

Department

Ophthalmology-Services

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$42,000 - $56,000

Close Date

02/13/2026

Priority Review Date (Note - Posting may close at any time)