Administrative Support Specialist

Administrative support specialist helps executives, managers, and other employees perform their daily tasks and clerical responsibilities. Provides a diverse range of office support with a significant portion of the work involving data entry, composing and preparing materials, handling communications and assisting with accounting operations.

• Does not oversee other employees.

• Providing backup support to other departments and teams when necessary
• Performs routine accounting functions to support accounts payable and accounts receivable departments. Tasks include: invoice scanning, respond to AP inquiries, daily deposits and some reconciliation.
• Acts as a point person for corporate accounting office and internal parties.
• Acts as a liaison of communication between internal and external parties
• Communicating general information to appropriate parties
• Distributing important materials to relevant parties
• Scheduling and canceling meetings and appointments
• Maintaining office activity logs, files and documents
• Performing routine data entry work
• Preparing materials, documents, reports and correspondence
• Answering emails in a professional and timely manner
• Using computers to create presentations, transcribe meeting minutes and conduct research
• Anticipating the needs of executive and managerial staff
• Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, and recording and distributing minutes. Sets up and trouble shoots phone, video, and web conferencing
• Investigates assigned topics including research, data, and information requirements as well as analysis techniques and reports information as appropriate
• Follows all rules and regulations for PHI and HIPAA protections of patient information
• Follows all policies and procedures, including, but not limited to, attendance, timeliness, and safeguarding confidential information
• Performs other duties as assigned

• Excellent verbal and written communication skills.
• Excellent interpersonal.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.

• High School diploma or equivalent required.
• Prior administrative experience required; preference given to experience in related field.

Physical requirements:

Never

Seldom 1-5%

Occasional 6-33%

Frequent 34-66%

Continuous 67-100%

Sit

X

Stand

X

Walk

X

Kneel

X

Twist

X

Bend

X

Reach

X

Keyboarding

X

Fine Manipulation

X

Lift/Carry

Never

Seldom 1-5%

Occasional 6-33%

Frequent 34-66%

Continuous 67-100%

1-10 lbs..

X

11-20 lbs.

X

21-50 lbs.

X

51-75 lbs.

X

76-100 lbs.

X

Push/Pull

Never

Seldom 1-5%

Occasional 6-33%

Frequent 34-66%

Continuous 67-100%

1-10 lbs.

X

11-20 lbs.

X

21-50 lbs.

X

51-75 lbs.

X

76-100 lbs.

X

Determination of employee exposure risk

Category III (Ex: Business Office/Materials Management/Call Room/Administration)

• Tasks that involve minimal to no exposure to blood, bodily fluids, or tissues, and Category I are

not a condition of employment.

• The normal work routine involves no exposure to blood, bodily fluids, or tissues (although

situations can be imagined or hypothesized under which anyone, anywhere might encounter

potential exposure to bodily fluids). Persons who perform these duties are not called upon, as

part of their employment, to perform or assist in emergency medical care or first aid or to be

potentially exposed in some other way. Tasks that involve the handling of implements or

utensils, use of public or shared bathroom facilities or telephone, and personal contacts such

as handshaking are Category III tasks

Stated Salary is full salary range. Hiring salary cap is limited to mid-point of $28.06.