Junior Controller

1 week ago

Sherman Oaks, California, United States Emek Hebrew Academy Full time

The Assistant (Junior) Controller oversees daily accounting operations and assists with financial management. This hybrid role combines transactional accounting—such as payables, payroll, receivables, and reconciliations—with financial reporting, budgeting, and audit preparation. The Junior Controller assists the Senior Controller and Accounting department in maintaining accuracy, timeliness, and compliance across all accounting functions, ensuring that financial processes support the school's mission.

We're a small, supportive team that values integrity, open communication, and teamwork. The ideal candidate is detail-oriented, dependable, and enjoys being part of a collaborative office where everyone contributes to shared goals and takes pride in serving our school community.

Key Responsibilities:

· Assist the Senior Controller in overseeing and managing all accounting functions, including general ledger, financial reporting, audits, and budget management. Support month-end and year-end closing processes, including journal entries for accruals, prepaids, and payroll allocations.

· Coordinate with HR and Payroll vendors (ADP) to ensure timely and accurate payroll processing.

· Review bi-weekly payroll reports, verify departmental allocations, and ensure correct GL coding.

· Post payroll journal entries, including wages, taxes, and benefits allocations.

· Reconcile payroll-related accounts such as 403(b), FSA, health insurance, and workers' comp

· Serve as back-up for the HR Director in managing employee benefits programs, including health, dental, vision, retirement, and leave policies, ensuring accuracy, compliance, and timely communication with staff.

· Review all monthly financial reports for accuracy and budget vs actual variances with the Controller before submitting packages to the Board of Directors.

Accounts Payable & Expense Management

· Process payments ensuring timely and accurate processing of vendor bills and reimbursements in QuickBooks.

· Process Amex credit cards and maintain accurate vendor coding.

· Process invoices, check runs, ACH payments, and reimbursements with proper approvals.

· Reconcile and balance bank, credit-card, Venmo, PayPal, and petty-cash accounts monthly against the general ledger.

· Manage the Venmo account: record all payments and ensure proper categorization in QuickBooks.

· Maintain vendor documentation (W-9s, 1099s) and ensure compliance with reporting requirements.

· Work closely with the Accounts Receivable department to ensure accurate and timely management of: Billings, collections, and cash receipt applications

· Funding service management, including weekly funding reports from ParentLocker and customer service coordination

· Tuition, donation, and other receivable reconciliations

· Prepare monthly AR reconciliation and reporting, ensuring balances tie to the general ledger

· Assist and prepare Summer Camp financials including payroll, paying invoices and process payments

· Perform Aad hoc financial analysis, reports, and special projects as assigned by the Senior Controller.

Qualifications:

  • Bachelor's degree in accounting, Finance, or Business Administration (required)
  • 5+ years of progressive accounting experience, including month-end and year-end close, financial reporting, and account reconciliations
  • Experience in nonprofit accounting and fund/grant management preferred
  • Hands-on experience with QuickBooks Desktop/Online, ADP, and Parent Locker or similar student billing systems
  • Organized
  • Ability to multi-task
  • Works well under time constraints
  • Self-motivated and hard-working
  • Previous experience in education a plus
  • Prior work experience in a not-for-profit environment helpful
  • Must work well as part of a team
  • Be an enthusiastic learner who seeks further training and professional development

Technical Skills

  • Advanced knowledge of QuickBooks, including journal entries, bank reconciliation, and report generation
  • Strong Excel skills (VLOOKUP, pivot tables, and financial modeling)
  • Familiarity with ADP GL integration, payroll allocations, and employee benefits tracking

Work Environment:

This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

This is largely a sedentary role; however, some stairs to multiple floors and filing is required. This would require the ability to stand, walk, go up/downstairs, lift files, open filing cabinets and bend or stand as necessary.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $95, $115,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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