Office Manager/Payroll Administrator

3 days ago

Lincoln, Nebraska, United States American Recycling Full time

Position Title: Office and Payroll Administrator

About Us:

American Recycling is an electronics recycling company specializing in the responsible recycling of old computers, laptops, tablets, cell phones, and other electronic equipment. We are seeking a skilled Office and Payroll Administrator to manage financial and administrative functions, with a strong focus on QuickBooks, payroll, and banking-related activities.

Job Summary:

We are seeking a dependable professional to manage daily office operations and financial tasks. The ideal candidate should be detail-oriented, trustworthy, and skilled in QuickBooks, payroll processing, and overseeing bank transactions, loans, and related documentation.

Key Responsibilities: Payroll & Employee Records

  • Process bi-weekly payroll accurately and on time.
  • Maintain payroll databases, including tax withholdings, benefits, and time-off accruals.
  • Respond to unemployment claims, wage garnishments, child support orders, and employment verifications.
  • Prepare and submit certified payrolls.
  • Issue W-2 forms and ensure compliance with tax reporting requirements.

QuickBooks & Financial Management

  • Manage accounts payable and receivable using QuickBooks.
  • Reconcile bank statements and company credit card accounts.
  • Deposit customer checks and record payments in QuickBooks.
  • Prepare and assist in loan applications or documentation as directed by the President.
  • Monitor and pay recurring bills, including utilities, insurance, and vendor invoices.

Banking & Loan Coordination

  • Work directly with banks for deposits, transfers, and loan-related documentation.
  • Maintain organized records of business loans, repayments, and financial agreements.
  • Assist the President with financial statements and documents required for credit or loan processing.

Office Management & Administrative Support

  • Oversee general office operations to ensure smooth workflow.
  • Maintain office supplies and inventory.
  • Prepare forms, reports, and correspondence as directed by the President.
  • Communicate with vendors, clients, and service providers professionally.
  • Support special projects and other administrative tasks as needed.

Qualifications & Skills:

  • Minimum 3 years of payroll or accounting experience.
  • Strong knowledge of QuickBooks and Microsoft Office (Word, Excel, Outlook).
  • Experience with bank transactions, loan paperwork, and account reconciliation.
  • Excellent attention to detail and accuracy.
  • Strong organizational and multitasking skills.
  • Ability to communicate clearly and professionally.
  • Self-motivated, dependable, and able to meet deadlines.

Benefits:

  • Competitive salary based on experience.
  • Dental and vision insurance.
  • Paid vacation.
  • Accident coverage.
  • Discounted electronic equipment.

Job Type: Part-time

Pay: $ $28.50 per hour

Expected hours: 40 per week

Ability to Commute:

  • Lincoln, NE Preferred)

Ability to Relocate:

  • Lincoln, NE 68512: Relocate before starting work (Preferred)

Work Location: In person

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